Office Assistant (6 Month FTC)

Support day‑to‑day office operations and front‑of‑house service at the Lausanne head office, ensuring a welcoming, well‑run environment for employees, leadership, and visitors.Requirement for three half days per week (30%) with potential for flexibility if requiredFront‑of‑house & reception Greet visitors, manage meeting room bookings, and maintain a professional first impression of the office.Office coordinationTrack supplies, place orders, maintain communal spaces, and support minor facilities needs (e.g., seating moves, signage, desk readiness, reporting building faults).Vendor & building liaisonPartner with building management and local suppliers for maintenance call‑outs, cleaning standards, and deliveries. Travel & events logisticsAd hoc support for EA team with catering orders, and internal events (room set‑up, materials, guest lists).Mail & recordsProvide support for inbound/outbound mail and courier shipments; keep shared trackers and inventories tidy and up‑to‑date.H&S basicsHelp with office safety signage, drill coordination, and incident reporting as requestedAd‑hoc projectsSupport continuous improvement initiatives (space utilisation, process simplification, sustainability actions).Working RelationshipsDaily collaboration with Executive Assistants, People & Culture, Finance/AP, IT Service Desk, Building Management, and local vendors.Proficiency in MO365 suite - i.e. Excel, Outlook, PowerPoint, etc. Strong independent time and task managementGood attention to detail, with a mindset to see tasks through to completionStrong verbal and written communication Adaptability and quick learning Problem-solving and initiative Excellent teamwork and collaboration Good corporate awareness: Understanding internal processes and values Basic invoicing knowledge (preferable but not essential - can be upskilled)