Office Coordinator - Stern Partners

About Stern PartnersStern Partners is a Vancouver-based investment firm with a diverse portfolio of operating companies across a wide range of industries. Our culture is grounded in long-term relationships, operational excellence, and a commitment to integrity and performance.We are seeking a proactive and highly organized Office Coordinator to provide dedicated support to the President and executive team. This is a hands-on role in a professional, confidential environment where you will manage day-to-day office operations, assist with executive travel and events, and anticipate needs to make the leadership team’s day run more smoothly.Key ResponsibilitiesOffice Administration & Paper-Based FilingManage both physical and electronic filing systems for highly confidential documentsHandle printing, scanning, and filing with precision and discretionEnsure the office remains organized and professional at all timesExecutive & Travel SupportCoordinate complex travel arrangements for executives, including comparisons, bookings, upgrades, boarding passes, and real-time updatesSupport personal assistant-style tasks for the President (e.g., errands, reminders, renewals, personal scheduling)Anticipate executive needs and take initiative with a “what can I do for you?” approachEvents & Office CulturePlan and execute office events such as holiday parties, team lunches, and special celebrationsManage ordering of office, kitchen, and event suppliesLiaise with vendors and building management as neededDaily Office CoordinationGreet guests and maintain a welcoming, professional environmentTrack and replenish office suppliesProvide support with onboarding logistics and day-to-day operational needsQualifications5+ years of experience in administrative, office coordination, or executive support rolesStrong organizational and time management skills; thrives in a paper-heavy environmentProven experience coordinating complex executive travelDiscretion and professionalism with handling confidential informationExcellent written and verbal communication skillsProficiency in Microsoft Office Suite and general office technologyEvent planning and office culture-building experienceA proactive, service-oriented mindset: constantly anticipating and offering supportFamiliarity with the private equity or investment world is an assetEqual OpportunityAt Stern Partners, we are committed to fostering an inclusive and respectful workplace where every individual feels valued and supported. We believe that diverse perspectives and experiences strengthen our team and contribute to better decision-making and long-term success. We welcome applicants of all races, ethnicities, genders, identities, abilities, ages, sexual orientations, and backgrounds to apply.To ApplyThank you for your interest in joining Stern Partners. Please submit your resume as part of your application. While we appreciate the time and effort taken to apply, only those selected for an interview will be contacted. Due to the high volume of applications we receive, we are unable to respond to everyone individually; however, we will keep your information in our database for consideration for future opportunities.We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.Placement in the salary range will be based on factors such as internal equity, candidate experience, skills, and qualifications relevant to the role.