Patient Receptionist Specialist

DescriptionSUMMARYThe Patient Reception Specialist is tasked with checking in a patient, collecting patient copayments, patient registration, handling medical records. He or she is also responsible for performing a variety of office administration tasks.Essential Duties And ResponsibilitiesGreets patients and visitors to the practice in a professional and welcoming mannerDistributes registration forms, financial agreement, privacy policy, benefits assignment and other patient documentsRegisters patients in the practice management system/EMR by entering information given verbally or on registration formsFor existing patients, validates that existing demographic information is correct; updates as necessaryFor new patients, completes and/or updates patient record initiated by schedulerEnsures patient is registered to use the patient portal; distributes marketing materials as necessaryCollects paper documentation brought in by patient and imports them into Electronic Medical Records systemCollects Forms and payment, example: Disability or FMLA forms, as needed per patientCollects and scans identification and insurance cardsConfirms/updates insurance information and verifies any authorization/referral has been obtainedCollect co-payments and outstanding balances at check-InMake patient aware of their financial responsibility based on their benefits at the time of check-inBacks up check-out specialist as necessary; may serve as a backup for other administrative rolesPrepares each clinic for the following day to ensure all necessary forms are in the chartPerforms miscellaneous administrative or reception duties such as directing visitors (drug reps, salespersons, etc.) to the appropriate individual within the practiceRequirementsQUALIFICATIONS1-2 years of Medical Front Desk experience preferredIntermediate Computer SkillsHigh school degree or equivalentExcellent written and verbal communication skillsExcellent customer service skillsExperience utilizing an EMR systemPHYSICAL DEMANDSWhile performing the duties of this job, employee is regularly required to sit, stand, walk, reach with hands and arms, and to talk and hear. Employee may be occasionally required to climb or balance, stoop, kneel, or crouch. Employee must occasionally lift, push and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.WORK ENVIRONMENTWhile performing the duties of this job, employee may be exposed to risk of infectious diseases when interacting with patients and/or family members. The employee may be occasionally exposed to wet and/or humid conditions, moving mechanical parts, fumes or airborne particles, toxic or caustic chemicals and vibration. The noise level in the work environment is usually moderate.