Procurement Assistant Manager

Key Responsibilities:Procurement- Adhere to the principles of Transparency, Open and Fair Competition, and Value for Money in all procurement activities.- Execute procurement activities in accordance with the PCF Purchasing Policy and standard procurement procedures.- Administer tenders including drafting of tender specifications, publication, briefings, responding to enquiries, tender closing, conducting clarifications, evaluations, seeking approval, contracting, etc.- Guide and work with PCF divisions, departments and centres to finalise requirements, evaluations, approval papers, etc.Systems and Processes- Administer the procurement system.- Propose, review and update standard operating procedures.- Lead spend analysis and demand aggregation projects, and process automation initiatives.Contracts Management- Lead the maintenance of the contracts database and issue reminders for contract renewals in a timely manner.- Lead periodic reviews of the Conditions of Contract, and manage contract disputes resolution.Training- Prepare training content, plan and conduct procurement training sessions and centre engagement sessions for PCF divisions, departments and centres.- Draft and issue procurement advisories and quarterly newsletters.Administration- Process vendors registration and respond to enquiries.- Conduct review of purchase orders and support audits.- Perform filing and office management.- Any other duties assigned.Job Holder Requirements and Qualifications:Qualification:- Degree with a minimum of 3 years’ relevant working experience; or diploma with a minimum of 5 years’ relevant working experience.Experience:- Experience in administering tenders and using procurement systems is a must.Other Knowledge/Skills/Attributes:- Proficient in MS Word, Excel and PowerPoint- Excellent organising, presenting and writing skills- Able to work in a fast-paced environment.We regret that only shortlisted candidates will be notified.