Project Coordinator I

New Opportunity! Woven Health Collective is a healthcare marketing, strategy, and science communications company, dedicated to revolutionizing healthcare through innovative solutions and collaborative partnerships. Our unwavering commitment to empathy and collaboration ensures that both our team and clients experience a rewarding journey, where innovation not only advances healthcare but also enriches lives.At Woven Health Collective, you will be empowered to bring your authentic self to work and unlock your full potential. Come join our growing team!Job SummaryThe Project Coordinator I is an entry-level, support-focused role designed for someone who is eager to learn agency operations and gain hands-on experience in project coordination. The Project Coordinator will work closely under the guidance of senior team members to ensure smooth execution of daily tasks, accurate tracking of deliverables, and reliable administrative support.Job Responsibilities And SkillsProvide day-to-day project support under senior oversightMaintain timelines and task updates in Workfront, ensuring accuracy and consistencyRoute deliverables for internal review through ProofHQSchedule internal meetings, capture notes, and distribute clear recaps and follow-upsOrganize and manage folder structures, maintain version control, and archive filesShare timely reminders and updates with internal teams to keep workflows on trackEnter project data, job codes, and support timesheet monitoringFlag potential project issues to senior team members (without owning resolution)Ensure compliance with established processes, tools, and workflowsMinimum QualificationsUndergraduate degree in Business, Communications, or related fieldStrong organization, time management, multi-tasking, and problem-solving skillsDetail-oriented, thorough, and accurateProficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook), Zoom, MS TeamsExperience collaborating and communicating with cross-functional teamsAbility to be effective in remote work via Teams etc. with internal teammates, stakeholders, clients, etc.Great communicator and leader; and able to build rapport with people quickly and easilyStrong time management skillsAbility to work independently and in a team environmentAbility to prioritize and consistently handle multiple tasks across multiple clients and teamsAbility to handle changing priorities while meeting deadlinesWillingness and ability to learnAbility to keep a cool head and positive attitude when executing tasks across accountsDisclaimerWoven Health Collective provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.