Project Management Assistant

We are AETHONAETHON Engineering is a fast-growing multidisciplinary technology firm specializing in engineering, product development, and venture-building. We pride ourselves on an entrepreneurial culture, high-impact projects, and continuous innovation.About the roleYou will support the Director of Projects by taking assigned tasks from briefing to completion across a portfolio of >12 concurrent projects. The role ensures flawless execution of administrative, financial, communications and delivery tasks, actively supporting the Director in maintaining a high-level view and make strategic decisions.What you will doReceive tasks from Director and own them to completion (deliverables, uploads, evidence, reports).Maintain and update project trackers, dashboards, Gantt charts and a central project repository.Prepare concise status updates (weekly 1-pager) and escalate blockers.Manage deliverable submissions/uploads through portals.Organize meetings, agendas and minutes; follow up on action items.Monitor budgets, cost vs. plan and profit margins; prepare monthly reports and forecasts.Log and monitor risks; implement mitigation plans/contingency measures and flag critical issues.Support event/workshop logistics and pilot coordination.Ensure compliance with consortium/contract rules and document retention. What you will bringDegree in Business, Engineering, Economics or related.2+ years in project support/coordination—ideally EU-funded projects (Horizon) or commercial projects.Strong Excel (pivot tables, formulas), familiarity with PM tools (Monday or similar).Experience with reports/deliverable submission workflows and document management.Excellent written & spoken English; other languages are considered a plus.Highly organized, proactive, able to close tasks with minimal direction.Presentation & facilitation skills (leading workshops / steering committees / progress meetings). What we consider a plusPM certification (PRINCE2/PMI) or exposure to Agile.Accounting or ERP exposure.Past success organising large hybrid events or multisite pilots.GDPR / data privacy awareness and handling experience.Experience in supporting projects similar to the ones AETHON executes.Second European language (French, German, Italian) beyond English & Greek.Experience preparing audit evidence or supporting external audits.Contract management / procurement exposure (RFPs, vendor follow-up).Strong stakeholder mapping / conflict-resolution examples.SQL, Python or Excel-advanced skills for basic analytics/forecasting.What we offerCompetitive full-time salary with an impactful bonus scheme and an extensive leaves’ plan;Vibrant, collaborative and forward-thinking work environment;Dynamic and fast-paced atmosphere where innovation is encouraged;Tools and resources you need to succeed in your daily responsibilities;Personalized continuous learning plan, supported by AETHON, to foster your professional growth;A clear leveling path taking you to the next of your career development;Friendly and inclusive culture that values teamwork, ownership and solution-driven thinking.Please read the CV submission and processing terms carefully (https://aethon.gr/cv-submission-terms/) before sending your Curriculum Vitae.Original Post: https://aethon.gr/2025/10/25/project-management-assistant/