Purchasing Clerk

Job Summary JOB DESCRIPTION Purchasing Clerk plays a key role in procurement operations, supporting the purchasing department by processing purchase orders, liaising with suppliers, and maintaining accurate inventory and purchasing records. This role ensures timely and cost-effective acquisition of goods and services, contributing to overall operational efficiency and supply chain stability.Duties & Responsibilities Managing new vendor creation/set-up in ERP system (COUPA) Delivery note checking against PO Handling of rejected materials to suppliers Maintain ERP system with purchase related data e.g. supplier information, lead times, ordering points, prices, invoice processing Handling administrative tasks such as order tracking, documentation, filing, and reconciliation. Preparing monthly reports. Collaborating with finance, receiving, warehouse, and other relevant departments to ensure accurate receipts, invoice matching, and smooth transaction flow. Others which are related and assigned from time to time by the immediate superior Minimum QualificationsMinimum & Preferred Qualifications and Experience: At least two years of operative purchasing experience in manufacturing environment with relevant supply chain management, logistic qualification Ability to be a team member and effectively interface with Manufacturing, Quality Assurance, and Research & Development. Must be a self-starter, a “hands-on” individual who enjoys a challenge and is dedicated to getting the job done with minimal support and direction. Solid Excel skills are required as well as a high proficiency in standard job costing and variance analysis. Strong attention to detail, organizational skills, communication, and problem-solving capabilities are essential for managing multiple tasks and resolving discrepanciesAdministrative or purchasing experience is a plus, though many roles are entry-level with on-the-job training.Preferred QualificationsFluent in written and spoken English.Educationtypically, a high school diploma or equivalent; some roles may prefer a diploma or degree in business, logistics, or supply chain management.Physical requirements/Work EnvironmentThis position primarily works in an office environment. It requires frequent sitting, standing and walking. Daily use of a computer and other computing and digital devices is required. May stand for extended periods when facilitating meetings or walking in the facilities. Some local travel is necessary, so the ability to operate a motor vehicle and maintain a valid Driver’s license is required.The physical demands of the position described herein are essential functions of the job and employees must be able to successfully perform these tasks for extended periods. Reasonable accommodations may be made for those individuals with real or perceived disabilities to perform the essential functions of the job.