Senior Event Manager

Job Title: Senior Event ManagerLocation: Remote Reports To: Event DirectorJob Overview:TEDxMaitama is looking for an experienced Senior Event Manager to lead, plan, and execute high-profile events that bring the TEDxMaitama vision to life. This role is integral to delivering exceptional experiences for attendees, speakers, sponsors, and the broader community. The Senior Event Manager will manage the end-to-end event process, including strategic planning, logistics, team coordination, vendor management, and post-event analysis.The ideal candidate will have extensive experience in event management, strong leadership skills, and the ability to thrive in a fast-paced, creative environment. As a Senior Event Manager, you’ll oversee all aspects of event production and be a key player in ensuring TEDxMaitama’s events are executed flawlessly.Key Responsibilities:Event Planning & Strategy:Lead the strategic planning, execution, and evaluation of TEDxMaitama events, including conferences, webinars, salons, workshops, and community outreach events.Work closely with the Event Director and Curator to align event goals with TEDxMaitama’s vision and objectives.Develop detailed event timelines, budgets, and project plans, ensuring all milestones and deadlines are met.Team Leadership & Coordination:Manage and mentor the event coordination team, ensuring all team members are aligned with event goals and deadlines.Collaborate with other departments (marketing, content, sponsorship) to ensure a cohesive approach to event execution.Coordinate with speakers, panelists, and partners to ensure smooth preparation and on-site execution.Vendor & Stakeholder Management:Identify, negotiate, and manage relationships with external vendors, including venues, caterers, AV suppliers, decorators, and other event-related services.Develop and manage contracts, ensuring all services are delivered according to the agreed terms.Maintain positive relationships with sponsors, partners, and stakeholders, ensuring a seamless experience throughout the event lifecycle.Logistics & On-Site Management:Oversee all logistics of event setup, operations, and teardown, ensuring the event runs smoothly from start to finish.Manage on-site event staff, ensuring they are well-trained, efficient, and motivated.Coordinate and troubleshoot on-site issues, ensuring immediate resolutions to any problems or challenges that arise.Budgeting & Financial Management:Develop and manage event budgets, ensuring efficient use of resources while staying within financial constraints.Track expenses, submit invoices, and provide post-event financial reports, analyzing ROI and cost-effectiveness.Post-Event Analysis & Reporting:Lead the post-event debriefs, identifying successes and areas for improvement.Provide detailed reports on event outcomes, including feedback from participants, sponsors, and internal stakeholders.Analyze event KPIs (attendance, engagement, satisfaction, etc.) and provide actionable insights for future events.Innovation & Continuous Improvement:Stay up-to-date with the latest event trends, technologies, and best practices to ensure TEDxMaitama’s events remain fresh, innovative, and impactful.Foster a culture of continuous improvement, suggesting new processes, tools, and techniques to streamline event planning and execution.Required Skills & Qualifications:Experience:5+ years of experience in event management, with a proven track record of managing large-scale events (both virtual and in-person).Experience working within a fast-paced, high-profile organization, preferably within the TEDx or non-profit sector.Strong background in project management, logistics, and vendor negotiations.Skills:Excellent leadership and team management skills, with the ability to motivate, inspire, and lead diverse tams.Strong organizational and multitasking abilities, with a keen eye for detail and a commitment to excellence.Exceptional written and verbal communication skills, including the ability to interact with senior-level executives, sponsors, and diverse event stakeholders.Proficient in event management software and tools (e.g., Asana, Trello, Eventbrite, or similar).Technical Skills:Understanding of event technologies and tools (e.g., live-streaming, virtual event platforms, audience engagement tools).Familiarity with budgeting and financial management tools.Personal Qualities:Proactive, solution-oriented, and adaptable in the face of challenges.High level of professionalism, diplomacy, and relationship-building skills.Passionate about delivering exceptional experiences and maintaining a high standard of quality in all aspects of event management.Preferred Qualifications:Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field.Experience with TEDx events or other high-profile events.Knowledge of TEDxMaitama’s mission, brand, and audience.