Senior Executive Assistant

Job Title: Executive Assistant/Chief Of StaffCompany: SkyGem Solutions / Mandel Family OfficeLocation: Remote Hours: Monday to Friday | Full-Time | 9:00 AM – 6:00 PM ESTReports To: Joshua Mandel, Managing PartnerPay: $1600 – $2000 USD/month (based on experience)Fluent English necessary both writen and verbal. To My Future Executive Assistant Right Hand,At SkyGem Solutions, we serve families and entrepreneurs with significant wealth, helping them design structures that protect and grow their legacies. When a client entrusts us with their generational wealth planning – from tax mitigation to insurance structuring to investment entity setups – they expect flawless execution.This role requires a confident leader with a natural degree of dominance, organization and strong communication skills. If you tend to be shy or highly reserved, this may not be the right fit. You will be working withleading a global team spanning the US, and Latin America, while also interfacing directly with clients worldwide. We’re looking for someone who can inspire, focus, and guide others with authority all while building strong, professional relationships.That’s where you come in.We’re hiring a Executive Assistant/ Chief Of Staff  to be the operational backbone of our team. This isn’t a reactive role. We’re looking for someone who sees the gaps before anyone else does. Someone who tracks complex projects with ease, keeps leadership accountable, and ensures that no ball is ever dropped – ever.Behind our country-wide recognized success is our team. I believe my employees are my greatest investment, which is why I’ve created a place where your talent, structure, and proactive thinking are genuinely valued. If you thrive in high-trust environments, love managing complexity, and want to work at the intersection of private client service, operations, and leadership – I want to meet you.Thanks for considering it,Joshua MandelManaging PartnerYour responsibilities will include:Heavy calendar management and inbox ownership – ensuring every commitment is captured and prioritized.Project management – taking notes and action items from meetings, building timelines, holding vendors and team members accountable, and ensuring projects move from idea to completion.Process building & SOP creation – not just following systems, but creating them.AI-enabled workflows – familiarity with (or eagerness to learn) AI tools to streamline repetitive tasks and build automations.Client-facing deliverables – preparing pitch decks, coordinating travel, and handling logistics for live events and workshops.Engagement & outreach – light DM engagement, outbound messaging, and relationship nurturing.The Person:I’m not looking for average. I’m looking for someone in the top 1% of candidates who sees themselves as a driver — someone who thrives on taking initiative, solving problems, and creating order from complexity.You’re tech-savvy and love efficiency.You’re proactive, never waiting for instructions when you can anticipate needs.You’re detail-obsessed, with flawless written English.You bring positive, high energy — so much so that you can match (and even exceed) my own pace.You believe in accountable ownership — when a project is placed in front of you, you fit the pieces together without micromanagement.You’re excited to learn, grow, and contribute to a company that changes live A Final Word:This is one of the most important roles in our organization. It requires intelligence, resilience, and an ability to bring calm to chaos while keeping up with a founder building at high speed.If that excites you, if you see yourself not just surviving but thriving in that environment, then I want to hear from you. But if you’re looking for an easy, clock-in/clock-out role, this isn’t for you.I invest deeply in my employees because they are my greatest investment. And if you are the right person, this will be one of the most challenging, fulfilling, and rewarding positions of your career.Compensation & GrowthPay: $1600-2000 USD/month depending on experience and capabilityLong-term, career-building opportunity with direct leadership exposureHigh autonomy, trust, and opportunity to contribute meaningfullyCulture built on clarity, structure, and contribution