SHEQ Specialist

Be Part Of The World’s Largest Logistics CompanyDeutsche Post DHL Group is the world’s leading logistics and mail company.We’re one of the world’s largest employers, operating in over 220 countries and territories. We’re Europe’s largest postal service, partner for eCommerce and pioneers in secure digital communication. We’re number one in contract logistics and international express delivery, and a leader in the forwarding business.Join us and you’ll be working for a global company that’s focused on service, quality, and sustainability, and using the power of global trade to connect people and improve lives.And not just for our customers, but for every member of our Group too.At DHL Supply Chain South Africa, we’re looking for…VacancySHEQ Specialist (Kellogg’s Boksburg)Job Purpose Execute health, safety, quality and environment plans and processes to provide employees a safe and healthy work environment Implement health and safety frameworks and standards, ensuring compliance and adherence to internal and external safety standards, quality standards and relevant regulations Recognize and mitigate potential workplace hazards, unsafe equipment, work practices and working conditions within the workplace and external environments Undertake inspections of grounds, facilities and premises, analyze and suggest corrective measures to reduce the risks of injuries and job-related threats Draft reports and conduct investigations on job-related injuries and fatalities, quality non conformities and determine measures to avoid any recurrence Prepare and examine records of workplace injuries, illness and absences to identify areas of concern and provide information required by regulatory agencies Participate in development of solutions for the transportation of hazardous material Coordinate orientation activities and daily inspections in the operations facilities, grounds and administrative areas, changes in lay-out and installation of new equipment in order to meet safety rules and standards Draft training material and content, and train employees on safety and quality protocols and safety-conscious work performance Establish contact and relations with key stakeholders from larger community and law enforcement bodies impacting own work area Study and resolve issues in day-to-day health, safety and environment operations and execute practices focusing on increasing effectiveness and efficiency Key areas of responsibility include: Maintain Minimum Safety Standards (MSS) at 100% Manage and maintain ISO 14001, ISO 45001 & ISO 22001 standards and regulatory requirements associated with the QMS Establish Safety Committees and arrange compliance meetings Implement and maintain all Quality Management related standards (ISO 9001, Good Warehousing Practices) Implement and maintain all Quality required documents (Quality Manual, SOP's, WI'S, Forms etc) in compliance with Good Warehousing Practices Lead and maintain all CAPA, Change Control, Supplier Management and Training Programmes ensuring it is in compliance with GWP Manage and control of contract service providers for Pest Control, Cleaning Services and Temperature Monitoring Services To ensure full compliance and implementation to all client Quality standards. Collate details of location/country safety incidents and reports them using the approved platform (LOGICS) or via the local LOGICS user within 48hrs. Assist country safety function in the preparation for and the completion of safety related inspections and audits (internal/external). Ensure that the 12 Global safety First Rules and the 5 Driving Safely Rules are embedded into the workplace Provide general safety information and awareness training to location workforce. Liaise with Site Management and the workforce to ensure that 2 way communications is maintained on safety related issues Assist in the investigation of incidents and accidents at the site and drafts reports for the Site and Country management where needed. Uses Behaviour Based Safety techniques to engage with the workforce when appropriate Act as the validator for Hazard and Near Miss Incidents input into Logics Be responsible for the implementation of the Group Business Continuity Management Strategy at site level. Provide direction and support to the Site Management on the locations BCM Plan held within Logics. Ensure BCM compliance to DPDHL and DSC operational standards. Manage the Site Plan and ensure that it is amended and updated as required to maintain its accuracy. Manage a suitable and sufficient review procedure for the plan at intervals not exceeding 6 months. Prepare the plan for periodic audit when needed and assist in its conduct. Assist in investigations into Business Continuity Incidents where appropriate. Ensure that all BCM events are input into the Logics database within 48 hours of the incident occuring. Manage a suitable and sufficient test procedure for the higher risk plans at intervals not exceeding 6 months. Control all works related technical plant installation and maintenance Facilitate the Facility site inspections as required. Manage the supplier during the surveys/interventions (request permission, deliver work area, control at the end of the works) Deliver effective training and knowledge transfer to Site Facility Coordinators on how manage suppliers during the maintenance surveys. Attendance of Maintenance Tool training Responsible in analysing and controlling maintenance costs & facility budgets Archive management for the supplier worksheets To conduct SHEQ induction and training of all new employees, contractors and visitors Liase with Third Party Contractors, Clients and Customers regarding Quality Management Ensure that Safety Gemba's and other safety related inspections are conducted periodically Develop and maintain a Document Control System Ensure that deviation reports compiled and signed off Revise the needs Analysis and Training Matrix Internal audits and support documentation must be kept as quality records Continuous Quality Improvement: Ensure that CAPAs(Corrective Action and Preventative Action) are developed and implemented Monitor and evaluate implementation of CAPAs Liase closely with Client Quality Assurance Lead Submit weekly/monthly progress reports for Change Control /CAPA and Deviation Reports Ensure involvement in any decision to quarantine or dispose of returned, rejected or falsified products Ensuring awareness of customer and quality requirements throughout the organisation Work in collaboration with the variance relevant Acts and operational requirements Recording of PPE issues and monitoring their use Ensure that Safety Gemba's and other safety related inspections are conducted periodically Managing Customer complaints Ensure all KPIs are met Conform and promote awareness to staff on ISO 9001, ISO 22716, ISO 13485 and regulatory requirements associated with the QMS. DPDHL Core Competencies & SkillsMaintains effective relationships with customers Develops / Delivers high quality / innovative products, services or solutions Focuses on customer needs and gains their commitment Gains management / colleague support to meet customer needsEnsures strategies / plans are aligned and reflect others views Develops strategies / plans aligned to broader organizational strategy Communicates strategy Establishes clear, challenging and achievable objectivesCoordinates efforts and aligns resources to achieve objectives Regularly reviews and communicates progress against objectives and adjusts as needed Champions continuous improvement and innovationTales responsibility for own decisions and recognizes the contribution of others Provides candid / regular feedback Supports the development of others Inspires others to develop themselves" Conveys a clear sense of personal goals and values Actively seeks feedback to improve performance Develops new skills and modifies behaviors based on feedback Takes personal responsibility for career and development Skills/ExperienceGood written and communication skills Proficiency in Windows, Excel, Word and Power Point. Person needs good understanding of distribution and transport methods Person should be able to enforce health and safety procedures and identify hazards Knowledge of clients requirements and customer needs Operational knowledge and understanding of service delivery Ability to understand instructions and to accurately carry out instructions Preference for 2 year minimum experience in division Basic knowledge / understanding of safety requirements and concepts Experience in environment, health & safety & quality departments Experience in working across multiple sites (presential) Proactivity and costs attention Dynamic and goal orientated Basic knowledge of technical laws and warehouse systems Qualifications Matric / Grade 12 (Essential) 2 - 3 years Logistics / Warehouse experience (Essential) SAMTRAC/NEBOSH/NOSA IOSH Managing Safely course or Country equivalent ISO14001, ISO45001 & ISO22000 Languages English verbal and written.