Supply Chain Coordinator

About NscaleNscale is the GPU cloud engineered for AI. We provide cost-effective, high-performance infrastructure for AI start-ups and large enterprise customers. Nscale enables AI-focused companies to achieve superior results by reducing the complexity of AI development. Our GPU cloud bolsters technical capabilities and directly supports strategic business outcomes, including cost management, rapid innovation, and environmental responsibility.We thrive on a culture of relentless innovation, ownership, and accountability, where every team member takes pride in their work and drives it with excellence and urgency. As an Nscaler, you’ll build trust through openness and transparency, where everyone is inspired to do their best work. If you join our team, you’ll be contributing to building the technology that powers the future.Role OverviewThe Supply Chain Coordinator at Nscale plays a critical role in ensuring operational excellence across the end-to-end deployment supply chain for our high-performance GPU and AI infrastructure. Reporting directly to the Deployment Supply Chain Manager, this role is responsible for maintaining high-accuracy transactional data, ensuring visibility into supplier and logistics commitments, and supporting the smooth flow of hardware into deployment.You will be the backbone of supply chain execution—ensuring that purchase orders, shipments, and vendor commitments are meticulously tracked, documented, and communicated across teams.Key ResponsibilitiesTransactional Management: Process, monitor, and update all POs, quotes,and supplier commitments in shared systems, ensuring data completeness and accuracy.Visibility & Tracking: Maintain spreadsheets and dashboards to provide real-time status on supplier commitments, PO/quote status, item details, and shipment progress across deployment projects.Operational Follow-up: Conduct daily follow-up with suppliers and logistics providers via phone and email to confirm expected and actual arrival dates, proactively resolving and escalating delays or discrepancies.Documentation Control: Meticulously collect, match, and archive all critical documentation (e.g., Proof of Delivery (PODs), customer invoices, shipment papers) in project folders for auditing purposes.Reporting &Improvement: Assist in monthly reporting of key metrics (e.g. on-time delivery, open issues) and support the manager in setting up and improving core supply chain processes (e.g., tracking, escalation workflows).Cross-Functional Alignment: Work closely with Logistics, Procurement, Finance, and Project Management teams to ensure aligned schedules and accurate information flow.Required Skills And QualificationsExperience: Bachelor’s degree in Supply Chain, Logistics, or a related field,along with 1-2 years of professional experience in a high-volume operational or supply chain role.Data Proficiency: Highly proficient in Microsoft Excel (or equivalent) for reporting, tracking, and dashboard maintenance. Foundational skills in basic data analytics for interpreting performance reports.Administrative Excellence: Exceptional attention to detail and strong organizational capability for maintaining clean, auditable records.Communication: Excellent verbal and written communication and strong follow-up skills essential for vendor and internal stakeholder engagement.Technical Familiarity (Preferred): Awareness of logistics/shipment tracking terminology; familiarity with ERP/MRP systems; basic understanding of automation (e.g., auto-emailing concepts).Mindset: Proactive, able to spot issues, prioritize tasks in a fast-moving environment, and escalate appropriately.At Nscale, we are committed to fostering an inclusive, diverse, and equitable workplace. We believe that a variety of perspectives enriches our work environment, and we encourage applications from candidates of all backgrounds, experiences, and abilities. We strongly encourage applications from people of colour, the LGBTQ+ community, people with disabilities, neurodivergent people, parents, carers, and people from lower socio-economic backgrounds.If there’s anything we can do to accommodate your specific situation, please let us know.The responsibilities outlined in this job description are not exhaustive and are intended to provide a general overview of the position. The employee may be required to perform additional duties, tasks, and responsibilities as assigned by management, consistent with the skills and qualifications required for the role.