Tours Assistant/Coordinator

Create and update hotel, flight, train, passport and personnel lists for tours on LSO database,including gathering information from the Orchestra Prepare, label and assist distributing electronic train/flight tickets, assist in creating seating plans Update and maintain the LSO diary and database (ArtsVision) including liaising with the LSO ITManager on future development of the LSO database Coordinate visa applications, under the supervision of the LSO tours managers, includingresearching and attending Embassies as necessary Assist with instrument freight documents for overseas tours (e.g. ATA carnets, musical instrumentpassports), under the supervision of the LSO tours managers Put together electronic tour packs prior to each tour and assist in preparing pages for tour schedules Prepare and follow-up cost estimates, contracts, technical riders and invoices for tours and UKconcerts Research logistics for overseas tours including travel (flights, trains and coaches), hotel informationand per diem rates for the Orchestra Liaise directly with concert promoters/venues abroad, travel agents and artist agents to assist withpreparations and logistics for upcoming tours Manage the LSO’s A1 database, and assist players applying for A1 certificates for overseas tours Assist players with 2nd passport applications and respond to general players’ enquiries Provide administrative support to the Tours ManagersContact detailsoli.mcginnes@lso.co.ukVisit website to apply