Admin Assistant

About the CompanySaison International is a global financial company with a mission to bring people, partners and technology together, creating resilient and innovative financial solutions for positive impact. Across its business arms of lending and corporate venture capital, Saison International is committed to being a transformative partner in creating opportunities and enabling the dreams of people.Based in Singapore, over 1,500 employees work across Saison’s global operations spanning six countries - Singapore, India, Indonesia, Thailand, Vietnam, Mexico, Brazil. Saison International is the international headquarters (IHQ) of Credit Saison Company Limited, founded in 1951 and one of Japan’s largest lending conglomerates with over 70 years of history and listed on the Tokyo Stock Exchange. The Company has evolved from a credit-card issuer to a diversified financial services provider across payments, leasing, finance, real estate and entertainment.About the RoleWe are seeking a dynamic and strategic-minded individual to join us as an Admin Assistant in the Executive and Administrative Services (EAS) department. The individual will support day-to-day operations by managing communications, coordinating schedules, supporting events, assisting with travel and expense processes, and maintaining an organized office environment. The role requires a collaborative, adaptable, and professional individual who can thrive in a fast-paced environment and support both colleagues and senior executives effectively.What You Will Do Manage and prioritize emails and internal/external communications.Schedule appointments/meetings and manage meeting room bookings.Organize and support on-site and off-site company events. Handle incoming and outgoing mail, including sorting, distribution, and arranging local and international courier services.Maintain efficient filing and documentation systems, including printing and binding on ad hoc basis. Assist in coordinating business travel for colleagues and senior executives, including visa applications and logistical support for both local and foreign visitors. Assist senior executives with expense claims process and various ad-hoc matters as required. Manage travel bookings for senior executives, including accommodation and transportation arrangements. Liaise with vendors and service providers to maintain a clean and organised office, including the pantry, meeting rooms, and common areas.Assist with expense verification and processing to ensure accuracy and policy compliance and timely reimbursement. Monitor and maintain inventory (office supplies) levels, and ensure all equipment is functioning properly. Support the planning for office movement and manage vendor contracts.Perform any other administrative tasks as assigned by management. What You Will Bring Minimum 3 years of experience in an office administration or related role.Strong time-management and stakeholder management, with a high degree of flexibility and multitasking abilities. Excellent attention to detail and highly adaptable.Good written and verbal communication skills.Proactive, independent and collaborative team player who enjoys working in a dynamic and fast-paced environment. Ability to handle confidential information with discretion and professionalism. Proficient in Microsoft Office applications and ability to quickly grasp new software and systems.