Administration Assistant - Singapore

Location: SingaporeEmployment Type: Permanent, full-timeSalary: circa $4,500 SGD per monthThe OpportunityWe are looking for an Administration Assistant to join our Singapore team, supporting the Singapore Office Manager and the smooth running of day-to-day office administration and operations. This varied role offers the opportunity to work across office coordination and support, travel management, finance support, and events. You'll be part of a collaborative team environment, building relationships across the organisation including with colleagues in the UK.What You'll DoArrange international travel for team members, including visas, risk assessments, and liaising with travel partners.Assist with Singapore finance processes including invoicing, expenses, banking, payments, and audits in coordination with the London Finance TeamProvide support for meetings and events including sourcing of venues and caterersEnsure smooth day-to-day office operations including ensuring a clean and comfortable workspace, coordinating maintenance, meeting room preparation, first level IT supportProvide cover for the Office Manager and support the Membership Team during renewal periods or leave, with flexibility to undertake additional duties as requiredSkills and experience we are looking for:Strong administrative experience, ideally with experience of arranging international travel.Excellent written and spoken English.Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) as well as working with different systems/platformsAbility to accurately record and analyse data (from multiple sources/platforms) and produce meaningful reportsAbility to prioritise tasks and work independently, and handle confidential informationStrong organisational skills and attention to detail.Knowledge of office logistics and event coordination (desirable).Familiarity with finance administration processes (desirable).Comfortable working under pressure and managing multiple priorities (desirable).What we offer:We offer a salary of circa $4,500 (SGD) per month with a strong benefits package including 25 days annual leave which increases with length of service, company funded private medical insurance and life assurance, training and development, annual wellbeing allowance, team social events and many more.As this role is based in Singapore candidates are required to have the right to work in Singapore.Full job description available here: https://www.itopf.org/fileadmin/uploads/itopf/Documents/AdministrationAssistant_Singapore_JD_2025.docxHow to ApplyPlease submit your CV with a cover letter to recruitment@itopf.org. In your cover letter, please explain your interest in this role and how your experience meets the requirements.You’re welcome to use AI tools to support your application, such as to help with research, practice interview questions or for support with grammar or spell check. However, make please make sure your application is your own original work, we want to get to know you during this process. Do not use AI to create examples of your work, write your entire application/cover letter or, answer interview questions for you.We are committed to ensuring all candidates have a fair and comfortable application experience. If you require any adjustments or support during the recruitment process such as alternative formats, accessibility accommodations, additional time, or anything else please let our team know at recruitment@itopf.org. We're happy to help.Applications for this role close on Sunday 30 November, with interviews expected to commence around 4th December. Please note, we may close applications earlier if we receive a high volume of interest, so we encourage you to apply as soon as possible.