Admin Executive (Banking)

Job SummaryWe are seeking an experienced Office Administrator under a 7-month contract for a leading financial services firm. You will support daily operations, coordinate key workflows, and ensure a smooth and efficient office environment within a banking setting.Mandatory Skill-setDiploma / Degree with at least 4 years of office administration experience;Must have strong proficiency in Microsoft Office, especially Excel (VLOOKUP, IF formulas, PivotTables), PowerPoint, Word, and Outlook;Strong interpersonal, written, and verbal communication skills;Excellent organizational and time management abilities; able to multitask and prioritise effectively;Mature, adaptable, and able to work independently or in a team, with stakeholders at all levels;Desired Skill-setSolid knowledge of office management procedures; meticulous, organised, self-motivated, and proactive.ResponsibilitiesHandle business travel arrangements, including flights, hotel bookings, temporary accommodations, and visa/work permit applications;Manage security access (door controls, card profiles, after-hours support) and oversee facilities services and maintenance activities;Oversee overall office operations, ensuring a clean, comfortable workspace, and manage office equipment, supplies, and pantry inventory;Manage incoming and outgoing mail, packages, deliveries, document distribution, and visitor reception;Coordinate with vendors, contractors, and service providers to ensure smooth office operations, and organize office activities such as meetings, events, and town halls;Collaborate with cross-functional teams for seamless workflow, ensure compliance with policies and regulations;Prepare simple reports, track office-related data, and update spreadsheets using Excel;Perform other duties as assigned.Should you be interested in this career opportunity, please send in your updated resume to apply@sciente at the earliest.When you apply, you voluntarily consent to the disclosure, collection and use of your personal data for employment/recruitment and related purposes in accordance with the SCIENTE Group Privacy Policy, a copy of which is published at SCIENTE’s website (https://www.sciente.com/privacy-policy).Confidentiality is assured, and only shortlisted candidates will be notified for interviews.EA Licence No. 07C5639