Admin & HR Assistant

About Doh EainDoh Eain (“Our Home”) is a multi-disciplinary restoration and placemaking social enterprise based in Yangon, Myanmar. In a world of rapid urbanization, we want to make sure cities are places with identity and that they are livable, inclusive and sustainable. That is why we specialize in preserving heritage, improving public space, and organizing activities that connect people to places. Founded in early 2017, our office brings together skills in research, participatory design, restoration & construction, and cultural programming. Key to our approach are building owners and residents, with whom we work together closely in making explicit the value and potential of existing historical, cultural, social and natural assets in the city. Owners and residents are the central agents in our design processes in order to ensure local ownership and impact.  Vision: Collectively, we can make cities more vibrant, inclusive and sustainable places to live, work and enjoy.Mission: Doh Eain preserves heritage, improves public spaces and organizes activities that connect people with places, employing a user-centered, participatory approach. In doing this we aim to inspire and enable people to participate in re-shaping their city while retaining cultural heritage.Principles: The principles which inform and shape our work help us select and shape projects, making sure we select and design them so that we achieve our desired impacts. These principles are: Participatory, Asset-based, Inclusive, Environmentally Sustainable, Financially Sustainable and Contributing to the Livelihoods.Doh Eain Holding (DEH), registered in Singapore, is the parent company, and Doh Eain Limited is the locally registered company under DICA. We work with social investors, clients and donors on a variety of revenue-generating and non-profit projects. Values: The following staff values are what we seek from all Doh Eain staff. We believe they are the most important values for staff to be successful at their work at Doh Eain, and to help Doh Eain achieve its mission. They are the values we look for in people when we recruit, that we help grow through management, learning and development, encourage Doh Eain staff to consistently display in their work, and hold staff accountable against.Doh Eain’s Core ValuesCourageousResourcefulAccountabilityAlways learning ProfessionalDoh Eain has a zero tolerance to Sexual Exploitation and Abuse of beneficiaries. Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility and all staff are required to adhere to the Code of Conduct, that enshrines principles of PSEA, at all times (both during work hours and outside work hours). Familiarization with, and adherence to, the Code of Conduct is an essential requirement of all staff, in addition to related mandatory training. All staff must ensure that they understand and act in accordance with this clause.Doh Eain follows a Bring Your Own Device (BYOD) policy, where employees are expected to use their own computers for work-related activities. To support this, we provide a subsidy for upgrading and replacing laptops every two years.Admin OfficerWe are seeking a proactive and detail-oriented Admin & HR Assistant to join our HR & Admin Team. This role is responsible for managing day-to-day administrative operations, ensuring effective office management, and implementing Doh Eain’s administrative practices to support the entire team.Under the supervision of the Senior HR & Admin Manager, the Admin Officer plays a key role in maintaining efficient office operations, overseeing administrative systems, and ensuring compliance with internal procedures. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities independently.If you are passionate about creating a well-organized and supportive workplace environment, we would love to hear from you.Key Responsibilities1. Administration (50%)Organize logistics and arrangements for monthly team meetings, Academy sessions, and HR & Admin-related activities.Manage office communication and correspondence (emails, letters, etc.).Monitor departmental supply requests and coordinate timely procurement.Collect quotations and manage the end-to-end purchasing process for office and event needs.Assist in planning and organizing team engagement activities, including preparing gifts for birthdays, farewells, and other staff events.Oversee production of employee lanyards, ID cards, and business cards.Monitor office printers and power backup systems, ensuring proper maintenance and functionality.2. Office Management (20%)Welcome guests and support meeting arrangements.Ensure cleanliness and organization of common areas, especially the reception area.Manage office inventory, materials, and equipment through regular checks and restocking.Coordinate maintenance and repair of office assets as needed.Conduct daily morning checks to ensure office supplies and essential items are available.Supervise the cleaner and ensure adherence to the cleaning schedule.3. Human Resources (30%)Assist in attendance tracking and maintain accurate records in the HR systemSupport recruitment and onboarding processes, including scheduling interviews and preparing onboarding documentsProvide necessary support in internal and external learning & development processMaintain and regularly update employee records, ensuring data accuracy and confidentialityPerform other duties as assigned by the Line Manager.Key Skills:Excellent communication skills (both written and verbal)Strong attention to detail and accuracyGood interpersonal and collaboration skillsProficiency in Microsoft Office and Google WorkspaceStrong organizational and multitasking abilitiesAbility to manage time effectively and handle competing prioritiesFlexible working style and approach, adaptable to changing priorities and organizational needs.Key Qualifications and Required Experience:Bachelor’s degree in Business Administration, Human Resources, or a related fieldMinimum 2 years of relevant experience in administration, HR, or a combined roleConversational level of English and fluency in Burmese (both written and spoken)Basic understanding of HR systems, personnel records management, and administrative proceduresProficiency in Microsoft Office applications (Word, Excel, PowerPoint) and email communicationGood interpersonal and communication skills, with a service-oriented mindsetAbility to work independently and collaboratively in a team environmentWhat do we offer:This is an opportunity to work in a dynamic, interdisciplinary, and innovative organization and share in our vision to make Yangon Asia’s most livable urban place – environmentally, economically, socially and culturally. We will also be looking at other cities in Myanmar soon, and possibly across borders. We work in a collaborative, team-oriented environment with opportunities to work on a wide variety of projects and topic areas, both individually and on project teams. Doh Eain is an equal opportunities employer and actively seeks to employ and retain a diverse, inclusive workforce. We will accommodate special needs that any staff may require. There will be many opportunities for on the job training and participation in external training. Terms of Employment:FulltimeSalaried1 year contract ( Extendable )Please send your resume, cover letter, and expected salary to talent@doheain.com by 20 March 2026 latest.