Administrative Assistant - Logistics and Commercial Department – Zona Industrial de Oiã (disponibilidade imediata)

📍 Zona Industrial de Oiã, Aveiro, Portugal 🕓 Full-time, On-siteAbout TopCerTopCer is a leading manufacturer of unglazed fine porcelain tiles, renowned for their durability, wear and frost resistance, acid resistance, and non-slip properties — making them ideal for heavy-traffic areas. We offer a wide range of sizes, textures, shapes, and colours to meet the diverse needs of our customers. Our main clients are architectural and design firms, and our products are primarily sold through project specifications.Role OverviewWe are looking for an Administrative Assistant to join our Logistics and Commercial Department at our facilities in Oiã (Aveiro). This role involves providing administrative support, preparing proforma invoices and budgets, and issuing invoices and shipping documents. The successful candidate will also assist in organising transport and logistics operations and support daily commercial tasks.Key ResponsibilitiesPrepare budgets and proforma invoicesIssue invoices and transportation/shipping documentsSupport logistics coordination and transport organisationProvide administrative support to the logistics and commercial teamsAssist with order management and occasionally customer inquiriesCollaborate with finance for accounts payable and receivable follow-upCalculate tile quantities for specific project areas using AutoCADQualificationsProven experience in administrative assistanceStrong communication and organisational skillsFluency in English (written and spoken)Basic knowledge of finance (accounts payable/receivable)Experience in customer service and order managementKnowledge of AutoCAD (preferred) and ability to perform material calculations