Administrative Executive

Key Responsibilities:1. Canteen Management:Design and implement cost-effective procurement strategies for canteen supplies.Regularly introduce new menu items and enhance service quality to boost revenue.Optimize operational efficiency by reducing average costs.2. Vehicle Management:Ensure timely updates of vehicle licenses and installation of GPS and dash cameras.Coordinate transportation schedules for guests, employees, and warehouse needs.Develop partnerships with third-party drivers, securing vendors with competitive rates.3. Accommodation Management:Arrange accommodation for workers, guests, and VIPs, including hostel and hotel stays.Provide personal hygiene kits for dormitory residents.Oversee room cleaning and check-out processes to maintain high standards.4. Office Management:Manage the procurement and distribution of administrative supplies.Plan and organize events such as afternoon tea sessions, annual meetings, Chinese New Year celebrations, and company trips.Source and develop relationships with 8 high-quality suppliers.Lead and implement 20 internal office improvements as of October.5. Security Management:Develop and oversee security staff schedules, ensuring proper coverage and staff management.Establish and train an in-house security team, replacing outsourced services and conducting daily morning briefings.6. Guest and Customer Coordination:Host and coordinate visits for guests from China, ensuring seamless communication and exceptional hospitality.Assist with customer visits by managing schedules, travel logistics, and other arrangements.7. Other ad-hoc tasks arranged by the management.Job Requirements:1. Candidate must possess at least Bachelor's Degree/Post Graduate.2. Required languages: Bahasa Malaysia, Mandarin, and English.