Catalog Coordinator

About Legend AutoHubLegend AutoHub is the newly launched Used Car Division of Legend Holding Group, a diversified automotive group based in the UAE with operations spanning new car dealerships, exports, rentals and after Sales Service centers. Our Mission is to establish a strong retail and export presence in the pre-owned vehicle segment — combining trust, transparency, and technology to redefine the used car experience for customers in the UAE and beyond.We aim to have our presence in 3 emirates by 2026 and scaling to a Volume of 15000 cars in 2026. We have the infrastructure required to achieve this and if the strategy forms right and plans get executed, we will be redefining the used cars space in the UAE and beyond.Job Purpose:The Cataloging Associate will be responsible for accurately documenting and managing the inventory of pre-owned vehicles for Legend AutoHub, the Used Car Division of Legend Motors, serving exclusively the UAE market. The role focuses on creating detailed, high-quality vehicle records to ensure transparency, support sales efforts, and maintain compliance with UAE regulations, contributing to a seamless customer experience.Key Responsibilities:Vehicle Data Entry:Create and maintain accurate vehicle listings in the inventory management system, including details such as make, model, year, mileage, condition, features, plus inspection report and pricingQuality Assurance:Verify vehicle information through physical inspections and cross referencing with documentation (e.g., RTA records, service history) to ensure accuracy and transparency for customers.Collaboration with Refurbishment Team:Coordinate with Refurbishment team to document refurbishment details, certification status, and warranty information for each vehicle. • Digital Catalog Management: Upload and update vehicle listings on AutoHub’s website & other classifieds platform, ensuring high-quality images, detailed descriptions, and SEO optimized content to enhance online visibility.Compliance:Ensure all cataloged data complies with UAE regulations, including RTA requirements and VAT documentation, maintaining accurate records for audits and sales processes.• Customer Support:Assist the Sales team by providing detailed vehicle information during customer inquiries, ensuring consistency between catalog data and sales presentations.Process Improvement:Suggest improvements to cataloging processes to enhance efficiency, data accuracy, and alignment with market trends in Dubai’s used car sector. Key Result Areas (KRAs)Data Accuracy:Achieve 98% accuracy in vehicle listings, verified through monthly audits against physical inventory and documentation.Catalog Completion:Catalog at least 20 vehicles per week, ensuring all required fields (e.g., specifications, condition, pricing) are complete and accurate.Digital Upload Efficiency:Upload or update 95% of new inventory listings to Legendrentacar.com within 24 hours of vehicle receipt.Customer Query Support:Respond to Sales team requests for vehicle data within 2 hours, achieving a 90% satisfaction rate from internal feedback. QualificationsWho Fits the Legend’s Seat2+ years in inventory management, cataloging, or data entry, preferably in the UAE automotive industry.Diploma or Bachelor’s degree in Business Administration, Automotive Management, or a related field (or equivalent experience).Strong attention to detail and data accuracy.Familiarity with UAE used car market and popular brands.Proficiency in inventory management software and Microsoft Office (Excel, Word).Excellent organizational and communication skills in English; Arabic is a plus.Detail-oriented, proactive, and able to work in a fast-paced environment.Experience with automotive inventory systems or CRM tools (e.g., Salesforce Sales Cloud).Knowledge of vehicle inspection processes or automotive technical specifications.Familiarity with digital platforms and SEO practices for online vehicle listings.