Event & Protocol Coordinator

Position Summary JOB DESCRIPTION AUIB is seeking a dynamic and experienced Event & Protocol Coordinator to drive its mission of Inspiring Leaders on a Global Level. In this pivotal role, the Event & Protocol Coordinator will work closely with AUIB stakeholders to deliver an outstanding event experience that actively engages both the internal and external community. If you’re an innovative leader with a passion for Event & Protocol Management, this role is for you. Whether you’re actively seeking a new challenge or passively considering your next step, AUIB offers an exciting opportunity to make a lasting impact.Key ResponsibilitiesDevelop and maintain the university's protocol manual and ensure its application.Plan and coordinate VIP visits, including making arrangements for transportation, accommodations, and other logistics.Organize and execute ceremonial and special events, such as convocations, ribbon-cuttings, and academic ceremonies.Manage the process of official gifts, including their procurement, storage, and presentation.Ensure that all events and activities are in accordance with the university's protocols, policies, and guidelines.Provide support to the department in the planning and execution of official events and visits.Collaborate with other departments and stakeholders to ensure the successful delivery of events and activities.Ideal Candidate ProfileExcellent communication and interpersonal skills, with the ability to maintain confidentiality. Ability to work under pressure and adapt quickly to changing circumstances.Proficiency in Microsoft Office Suite and event management software/tools.Creativity and attention to detail with a strong sense of branding and presentation.Flexibility to work evenings, weekends, or holidays as required by event schedules.Education And ExperienceRequired Education: Bachelor’s degree in Event Management, Hospitality, Business Administration, Communications, or a related field.Years of Relevant Experience: 3+ years of professional experience in event planning, preferably in higher education or corporate settings.Specific Skills or Expertise: Fluent in Arabic and English.Additional Certifications: Strong organizational, project management, and multitasking skills.About UsWhy AUIB?Diversity and Inclusivity: At AUIB, we champion diversity and inclusivity in every aspect of campus life. Our vibrant community is a tapestry of cultures, ideas, and dreams, ensuring a welcoming environment for everyone through fair and equal policies.Competitive Benefits: AUIB offers competitive salaries, comprehensive health plans, and generous leave policies, ensuring the well-being and satisfaction of our staff.Professional Development: With numerous opportunities for career progression and professional development, AUIB is the ideal place to enhance your skills and advance your career.A Thriving Community: Our expatriate faculty and staff enjoy comfortable on-campus accommodations, and a vibrant campus equipped with state-of-the-art facilities, including an expansive library, modern classrooms, and recreational amenities.A Legacy of Excellence: Situated in Baghdad, AUIB is dedicated to reviving the city’s historic legacy of learning and culture. Joining AUIB means being part of a prestigious project envisioned by prominent figures in business, government, and education.About The TeamApplication Requirements:To be considered for any role at the American University of Iraq—Baghdad (AUIB), applicants are required to submit the following documents:Cover letter: Detail how your skills and experience align with the specific requirements of the position you are applying for.Resume/Curriculum Vitae: Provide an up-to-date resume or CV.Identification: A valid national ID or passport is required for the application process.Please note that applications missing any of these components will not be considered.Candidates Shortlisted for an Interview:If you are shortlisted for an interview, you will need to provide additional documentation:Educational transcripts and certifications must be translated into English.References: Provide contact details for three references who have either worked with you or supervised your work.