Event Specialist

Title: Speaker Event SpecialistLocation: Remote in NY and TX (Only for NY and TX candidates)Duration: 4 MonthPay Rate: $31.03/hr on W2 Travel to Houston, Texas required for conference eventObjectiveTo support speaker management with the coordination of speaker-related tasks and responsibilities for more than 1,200 speakers.The ideal candidate will have exceptional customer service skills, deep professionalism, and the ability to make independent decisions working in a fast-paced environment.Required Skills• Close attention to detail and accurate record keeping• Ability to organize time and tasks to meet extremely tight deadlines• Comfortable working in a demanding environment• Strong client-facing communication skills (written and spoken)• Proficiency in Microsoft Office (Word, Excel, PowerPoint). Additional software expertise a plus• Experience working in a database/registration management system (i.e., Cvent, RainFocus)• Comfortable interacting with executives and government officials• Ability to handle sensitive data and maintain strict confidentialityResponsibilities include• Collecting and entering speaker information into the database management system (DMS) for all internal and external speakers (~1,000 speakers)• Preparing and editing invitation letters for leadership team• Tracking the speaker invitation process from invited to declined• On-boarding confirmed speakers and sending registration information• Proofing speaker registration data for accuracy• Monitoring speaker daily reports to ensure target milestones are achieved• Assisting with speaker transportation and hotel accommodations• Ensuring speaker website page is updated daily• Responding to speaker email queries• Assisting with onsite Green Room protocols• Preparing honorarium contracts• Processing purchase requests