Executive Assistant 行政秘书

The CompanyOur client is a leading engineering solutions provider headquartered in China with a strong presence across Asia, delivering advanced environmental and mechanical systems for major industrial facilities. With a long history of technical expertise and international project experience, the company is recognised for its innovative approach to environmental engineering, reliability in project delivery, and commitment to sustainable industry practices.The RoleThis position is ideal for someone who thrives in a dynamic, fast-paced work environment and enjoys being at the operational heart of the business. As the Executive Assistant, you will report directly to the General Manager while working closely with Project Managers, providing administrative and operational support to ensure smooth communication, reporting, and execution of ongoing projects. You’ll play a pivotal role in liaising between the Singapore office, project teams, and various government and customs authorities, while managing reporting, expense tracking, and other administrative functions.Key Responsibilities: Provide full administrative and secretarial support to the General Manager.Prepare reports, documentation, and correspondence related to ongoing projects.Manage expense claims, invoicing, and budget tracking in coordination with finance.Liaise with customs, logistics partners, and external stakeholders on import/export and compliance matters.Coordinate meetings, schedules, and communications across internal teams and regional offices.Handle confidential information with discretion and professionalism.Support project managers in document control, procurement follow-ups, and ad hoc project requirements.Perform other duties or special projects as assigned by management.The RequirementsProficiency in Mandarin and English is mandatory – the role involves daily interaction with Mandarin-speaking countries.Minimum 3 years of experience supporting senior management or project teams in an engineering, construction, or industrial environment.Strong coordination and multitasking skills with high attention to detail.Familiarity with expense and claims management, and basic finance administration.Good understanding of customs or trade-related documentation strongly preferred.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).Due to work visa restrictions we regret that only Singapore citizens and Permanent Residents will be considered.For more information about this role, please contact Windsor at w@thepando.coDue to the high volume of applicants, we regret to inform that only shortlisted candidates will be notified. We thank you for your understanding.[EA: 22C1120 | R1332798]