Executive Assistant

🌟Executive Assistant📍 Location: Clonee📅 Initial contract until 31st July🏢 Onsite: 5 days per weekAn exciting opportunity for an experienced Executive Assistant to support multiple senior leaders. This role requires a highly organized and proactive individual with strong problem-solving abilities, excellent communication skills, and a talent for managing complex schedules and logistics in a fast-paced environment. 🛠️ Key Responsibilities📅 Coordinate internal and external meetings for up to three senior leaders🧩 Manage dynamic and often complex calendars📝 Facilitate meetings, including agenda preparation, note-taking, and action tracking🧭 Support planning and logistics for leadership visits💳 Prepare and submit expense reports and purchase requisitions✈️ Arrange domestic and international travel itineraries🏢 Organize space planning, strategic offsites, and team all-hands meetings🎉 Plan and execute team engagement and culture-building events🤝 Foster cross-functional collaboration across teams🌟 Promote a positive and inclusive team culture🌍 Participate in broader administrative communities📌 Provide general administrative support as needed ✅ Minimum Qualifications🧑‍💼 3+ years of experience providing administrative support to one or more executives🌍 Proven experience managing complex travel logistics📆 Strong calendar and expense report management skills⚖️ Ability to balance multiple priorities in a fast-paced environment💻 Proficiency in Microsoft Office and Google Workspace 🎯 Preferred Qualifications🎓 Bachelor’s degree (BA/BS)🗓️ Experience in event planning and coordination🤝 Demonstrated ability to collaborate with other administrative professionals and cross-functional teams🔐 High level of discretion and professionalism in handling confidential information🔄 Strong multitasking skills and adaptability to shifting prioritiesJob Title: Executive AssistantLocation: Clonee, IrelandRate/Salary: 38.33 - 38.33 EUR HourlyJob Type: ContractTrading as Aston Carter. Allegis Group Limited, Maxis 2, Western Road, Bracknell, RG12 1RT, United Kingdom. No. 2876353. Allegis Group Limited operates as an Employment Business and Employment Agency as set out in the Conduct of Employment Agencies and Employment Businesses Regulations 2003. Aston Carter is a company within the Allegis Group network of companies (collectively referred to as "Allegis Group"). Aerotek, Aston Carter, EASi, Talentis Solutions, TEKsystems, Stamford Consultants and The Stamford Group are Allegis Group brands. If you apply, your personal data will be processed as described in the Allegis Group Online Privacy Notice available at https://www.allegisgroup.com/en-gb/privacy-notices.To access our Online Privacy Notice, which explains what information we may collect, use, share, and store about you, and describes your rights and choices about this, please go to https://www.allegisgroup.com/en-gb/privacy-notices.We are part of a global network of companies and as a result, the personal data you provide will be shared within Allegis Group and transferred and processed outside the UK, Switzerland and European Economic Area subject to the protections described in the Allegis Group Online Privacy Notice. We store personal data in the UK, EEA, Switzerland and the USA. If you would like to exercise your privacy rights, please visit the "Contacting Us" section of our Online Privacy Notice at https://www.allegisgroup.com/en-gb/privacy-notices for details on how to contact us. To protect your privacy and security, we may take steps to verify your identity, such as a password and user ID if there is an account associated with your request, or identifying information such as your address or date of birth, before proceeding with your request. If you are resident in the UK, EEA or Switzerland, we will process any access request you make in accordance with our commitments under the UK Data Protection Act, EU-U.S. Privacy Shield or the Swiss-U.S. Privacy Shield.