Executive Assistant

The opening below is with a prestigious federal entity in Abu Dhabi.Job PurposeThe Executive Assistant provides high-level administrative support to C-suite executives by handling complex schedules, confidential communications, business documentation, and executive-level coordination. This role ensures smooth day-to-day operations of the Executive Office and enables leaders to focus on strategic priorities.Key Responsibilities1. Executive SupportManage complex calendars, scheduling meetings, prioritizing requests, and resolving conflicts.Prepare meeting agendas, minutes, presentations, and executive briefs.Handle all correspondence—emails, memos, reports—with discretion and accuracy.Draft, proofread, and edit executive-level documents.2. Travel & LogisticsCoordinate domestic and international travel arrangements (flights, hotels, visas, transport).Prepare detailed travel itineraries and manage travel-related expenses and reimbursements.3. Communication & Stakeholder ManagementServe as the main point of contact between executives and internal/external stakeholders.Maintain strong relationships with senior leaders, board members, clients, and partners.Handle confidential information with maturity, tact, and professionalism.4. Office & Project CoordinationOrganize and oversee executive meetings, board sessions, and leadership events.Support high-level projects, follow up on action items, and ensure timely execution.Assist in budget oversight and vendor coordination for executive office activities.5. Operational EfficiencyImprove processes and workflows to enhance executive productivity.Manage confidential filing systems, digital archives, and organizational documentation.Monitor deadlines, priorities, and commitments to ensure smooth operations.Skills & CompetenciesStrong organizational and multitasking skillsExcellent written & verbal communicationHigh level of discretion and confidentialityProfessional presence and stakeholder engagementProblem-solving and decision-making skillsStrong attention to detail and time managementProficiency in MS Office Suite, Google Workspace, and executive productivity toolsAbility to work independently and under pressureQualificationsBachelor’s degree in Business Administration or related field (preferred).5+ years of executive-level support experience; experience supporting C-suite preferred.Experience in fast-paced corporate or multinational environments.Bilingual abilities (English + Arabic) are a plus.Work EnvironmentFast-paced, high confidentialityFrequent interaction with senior internal and external stakeholdersMay require occasional after-hours support based on executive commitments