Executive Assistant to CEO

Position: Executive Assistant to CEOLocation: Sharjah, UAE (onsite)Employment Type: Full-timeExperience Level: Senior-level ⸻ About the ClientOur client is a forward‑thinking hospitality enterprise operating in the dynamic Sharjah market. With a strong emphasis on creating unmatched guest experiences, they blend modern service excellence with cultural authenticity to deliver memorable stays and events. Driven by innovation and sustainability, the company is rapidly expanding its team to support strategic leadership, enrich staff learning and growth, orchestrate distinctive experiences, enhance customer success, and advance environmental commitments. About the RoleThe Executive Assistant to the CEO is a pivotal, high-responsibility position within a dynamic hospitality organization headquartered in Sharjah. This role operates at the senior administrative level, providing comprehensive support to the Chief Executive Officer to ensure seamless daily operations and strategic execution. The position requires exceptional organizational acumen, discretion, and the ability to anticipate and address the needs of executive leadership in a fast-paced, service-oriented environment. The Executive Assistant will have a direct impact on the CEO’s productivity, the efficiency of executive communications, and the overall effectiveness of the leadership team.Key ResponsibilitiesManage the CEO’s complex calendar, including scheduling meetings, coordinating appointments, and prioritizing requests to maximize executive time and efficiency.Serve as the primary point of contact between the CEO and internal/external stakeholders, handling sensitive communications with professionalism and confidentiality.Prepare, review, and edit correspondence, reports, presentations, and other documents for executive meetings and board sessions, ensuring accuracy and alignment with organizational standards.Organize and coordinate domestic and international travel arrangements, including itinerary planning, visa processing, accommodation bookings, and expense reconciliation.Facilitate the smooth execution of executive meetings by preparing agendas, recording minutes, tracking action items, and following up on deliverables.Support the CEO in project management tasks, including tracking deadlines, monitoring progress, and ensuring timely completion of strategic initiatives.Conduct research, compile data, and provide analytical support for decision-making on hospitality industry trends, competitor analysis, and operational improvements.Liaise with senior management, department heads, and external partners to foster effective communication and collaboration across the organization.Maintain and organize confidential files, records, and documentation in compliance with company policies and data protection standards.Proactively identify opportunities to improve administrative processes and implement best practices to enhance executive support functions.Required Experience & SkillsMinimum of 5 years’ experience as an Executive Assistant or in a senior administrative support role, preferably supporting C-suite executives in the hospitality or service industry.Demonstrated expertise in managing complex calendars, travel logistics, and high-volume communications for senior leadership.Exceptional written and verbal communication skills in English; proficiency in Arabic is highly advantageous for effective stakeholder engagement in the region.Advanced proficiency with productivity tools such as Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), cloud-based collaboration platforms (e.g., Google Workspace), and virtual meeting software (Zoom, Microsoft Teams).Strong organizational and multitasking abilities, with a proven track record of managing competing priorities and meeting tight deadlines in a fast-paced environment.High level of discretion, integrity, and professionalism in handling confidential information and sensitive matters.Excellent interpersonal skills, with the ability to build relationships and communicate effectively with diverse stakeholders at all organizational levels.Strong problem-solving skills, resourcefulness, and the ability to anticipate executive needs and proactively address challenges.Experience in preparing executive-level presentations, reports, and board materials with attention to detail and accuracy.Familiarity with hospitality industry operations, terminology, and best practices is a significant asset.QualificationsBachelor’s degree in Business Administration, Hospitality Management, or a related field is required; advanced certifications in executive support or office management are advantageous.Professional training in project management, business communication, or office technology is desirable.Evidence of ongoing professional development in administrative or hospitality fields is valued.Tools & TechnologiesMicrosoft Office Suite (Outlook, Word, Excel, PowerPoint)Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)Virtual meeting platforms (Zoom, Microsoft Teams, Google Meet)Travel management and expense reporting tools (e.g., Concur, SAP, Expensify)Document management systems and cloud storage solutionsCRM and hospitality management software (Opera, Salesforce, or similar)Mobile productivity applications for on-the-go support This Executive Assistant position offers the opportunity to work closely with the CEO of a leading hospitality company, playing a critical role in driving executive effectiveness and organizational success. The role provides exposure to high-level decision-making, strategic projects, and the dynamic environment of the hospitality industry, with significant opportunities for professional growth and development. By applying to this position, you are granting us permission to process your CV and keep your profile on file for consideration for this and future opportunities.