Office Secretary

Overview:We are seeking an Office Secretary to oversee the smooth daily operations of our office in JLT, Dubai of 5-10 employees. This role serves as the central point of contact for all office-related inquiries and administrative needs, ensuring that staff can focus on their core work without distraction. A key requirement for the role is to be able to work in English and Russian.Key Responsibilities:Serve as the main point of contact for internal and external office-related communications.Manage and maintain office supplies, equipment, and overall workspace organization.Handle incoming calls, emails, mail, and deliveries, directing them appropriately.Coordinate office maintenance, repairs, and service requests.Maintain and update office records, databases, and filing systems (digital and physical).Schedule office wide events as well as individual calendars.Assist with onboarding and general support for new and existing employees.Provide verbal translation between Russian and English when necessary.Qualifications:Proven experience as a secretary, administrative assistant, or office manager.Excellent organizational and multitasking skills.Strong written and verbal communication abilities.Proficiency in office software (Microsoft Office) and operating office equipment.Ability to handle sensitive information with discretion.Professional approach to liaise with employees and clients of varying levels of seniority.Company DescriptionLucia Management is a family office specializing in identifying high-value investment opportunities and offering strategic consulting services in the corporate and energy sectors. Supported by advanced technology and dedicated research teams, the company uses data-driven insights and market intelligence to assess trends and foster sustainable growth. With a commitment to integrity and innovation, Lucia Management is focused on driving diversification and long-term value creation. The organization takes a forward-looking approach to investments and advisory practices.