Executive Assistant to Chief Executive Officer

Role: Executive Assistant to CEOLocation: Dubai Reporting to: CEOQB is a renowned Architectural/Interior Design Company specializing in the super high-end residential market. With a global presence in the UAE, London, India, Nigeria, and the United States of America, QB consistently delivers exceptional projects that epitomize luxury and sophistication.Executive Support to CEO• Act as the first point of contact for the CEO & Partner, managing communications with discretion and professionalism.• Manage the CEO dairy, prioritising and coordinating meetings, travel.• Tracking CEO’s punctuality and communicating any delays with internal / external meetings.• CEO’s inbox Management.• Prepare agendas, documents and correspondence for internal and external meetings.• Minutes for internal and external meetings when required.• Lead of managing monthly Project Management reports • Track action items and deadlines, ensuring timely follow-up on behalf of the CEO & Partner.• Arrange CEO’s travel logistics including visas, flights, accommodation, and ground transport.• Build relationships on behalf of the CEO, serving as a trusted liaison with staff, clients, and suppliers.• Manage Financial Reporting on a monthly basis. • Provide personal assistance as required, including but not limited to: organising family holidays, car insurance, banking, medical appointments.• Ensure confidentiality and professionalism in all aspects of support.Personal Attributes• Proactive, resourceful, and solutions-oriented.• Discreet, trustworthy, and confident handling sensitive information.• Professional presence, with excellent interpersonal skills.• Adaptable and resilient, thriving in a dynamic environment.ITHigh level in MS SuiteBasic level in Adobe In Design