HR and Operations Coordinator

FarrLaw, established in 1924, is one of Southwest Florida’s longstanding and trusted legal institutions. We are seeking a highly organized, professional, and proactive HR & Operations Coordinator to support the Firm Administrator and oversee essential day-to-day functions that keep the firm running smoothly. This role is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and can balance HR responsibilities with operational oversight.About the RoleThe HR & Operations Coordinator plays a central role in ensuring our attorneys and staff have the support and structure they need to deliver exceptional service. This position coordinates HR workflows, assists with onboarding/offboarding, supports office operations, oversees front office personnel, and serves as a key resource across the firm. This is a hands-on position requiring professionalism, discretion, initiative, and excellent communication skills.KEY RESPONSIBILITIES ------------Human Resources SupportAssist with employee onboarding, orientation, and offboarding processes.Support the Firm Administrator with HR tasks, documentation, and employee communications.Maintain confidential personnel files and support compliance with firm policies.Provide day-to-day assistance to staff and act as a resource for HR process questions.Operational & Administrative CoordinationSupport daily operations to ensure a productive and professional environment.Assist with scheduling, office calendars, conference room coordination, and firm events.Help implement and maintain office procedures and organizational systems.Assist with employee benefits administration, including health insurance renewals.Process mail, deliveries, supplies, and vendor coordination as needed.Team LeadershipSupervise reception and staff support personnel, ensuring high-quality service across the firm.Monitor workflows and delegate tasks to maintain efficiency.Provide general administrative support to attorneys and legal staff when needed.Facilities, Vendors & IT CoordinationServe as a point of contact for building management, service providers, and IT support partners.Assist in maintaining office equipment, ordering supplies, and tracking inventory.Support operational projects and internal initiatives to improve processes and efficiency.Client ServiceEnsure front office operations deliver a warm, professional, and confidential experience.Support client intake workflows and information routing.QUALIFICATIONS2–5 years of administrative or operations experience; law firm or professional services background preferred.Experience overseeing staff or serving in a coordination/leadership role.Experience with employee benefits administration, including health insurance renewals, is a plus.Background in marketing, graphic design, basic website maintenance, and social media management is a plus.Strong communication, organization, and problem-solving skills.Proficiency with Microsoft Office (Word, Outlook, Excel).Ability to multitask, exercise sound judgment, and handle confidential information with discretion.Professional, reliable, and team-oriented.JOB EXPECTATIONSIn-office work only; no remote workMonday – Friday, 8:30 AM – 5:00 PM (lunch from 12:00 PM – 1:00 PM)Limited overtime requiredWHAT WE OFFERThe firm offers a comprehensive benefits package, including:Competitive compensationMedical, dental, and vision insuranceLife insurance401(k) retirement planWorkers' compensation coveragePaid time off and paid holidaysA collaborative, respectful, and community-focused work environmentOpportunities for training and long-term growth within the firmEQUAL OPPORTUNITY EMPLOYERThis firm is committed to providing equal employment opportunities in all aspects of the employer-employee relationship. The firm will not discriminate against any employee or applicant for employment based on race, color, marital status, religion, national origin, sex/gender (including pregnancy), age, disability, genetic information, or any other status protected by law.