Human Resources and Administration Assistant

JOB TITLE: Human Resources and Administrative Assistant TEAM: Nigeria Country Office LOCATION: KadunaGRADE: 5POST TYPE: NationalCHILD SAFEGUARDING: Level 3- The responsibilities of the post does not require the post holder to have regular contact with children or young people but would be responsible to ensure employee and other representatives adhere to child safeguarding policy.Role PurposeThe role holder is responsible for providing professional Administrative and HR support to Save the Children’s programme team based in Kaduna.He/she is responsible for providing efficient and effective administrative support is to the Kaduna Field office by ensuring all Administration Standard Operating Procedures are adhered to.Scope Of RoleReports to: HR/Admin Officer, KadunaStaff directly reporting to this post: JanitorsKey Areas Of AccountabilityHuman Resource ManagementRecruitmentCoordinate recruitment processes for volunteers:Long/Short-listing of candidates.Interviewing candidates.Conduct reference checks and criminal record checks.Prepare contracts and offer letters.Coordinate the process of volunteer induction on the policy guidelines and procedures.Archiving all recruitment physical documents.Up to date uploading recruitment documents on staff file on the Human resources share point.Child SafeguardingEnsure all new volunteers have had a thorough child safeguarding policy induction.Ensure that representatives and beneficiaries of SCI programmes are made aware of the conduct they can expect of SCI Staff in line with requirements of the CS policy and how to report concerns.Under the supervision of your line manager, disseminate, implement and monitor the Child Safeguarding Policy across SC Kaduna field OfficeOther - Other tasks as requested by Line Manager.General AdministrationManagement of the office premises. Ensuring the office is clean and all facilities are in good working condition.Utilities & Payments of Office Rent and BillsSupervise the cleaners and ensure cleaning items are always available.Ensure the office is opened and locked at appropriate time daily.Ensure staff have access to the office if they are required to work on a weekend after obtaining the required approval.Process business cards for staff.Facilitating hotel booking, air ticketing and other arrangement in the field officeRegister, submit and file daily incoming and outgoing correspondence; and maintain a filing systemRegularly maintain and update inventories under the supervision of Line Manager.Update staff attendance listMaintain Office meeting rooms booking register and liaise with IT Department that all gadgets are in place and in proper working condition.Store Management Manage stationery and consumable store effectively and efficiently.Receive requisition and provide supplies to staff.Issue out requested items for trainings/workshops/meetings to requesting staff upon receipt of request.Ensure the minimum stock levels are maintained to avoid stock out.Regularly maintain and update inventory cards.Hotel and venue bookingsMake Hotel/Venue Bookings and provide update to requesting staff. Liaise with the required facilities to decide on the most suitable option while ensuring value for money.Timely communicate to requesting staff on booking information.Facilitating hotel booking, air ticketing and other arrangement in the field office.Programme AdministrationProvides administrative support to Kaduna Programme teams: tracking actions, key dates, organizing events, meetings/workshop logistics e.g. booking venue/room, setting up conference calls etcDocumentation system: receiving and filing official documents, publications, manuals and ensuring their security.Process invoices and expense claims as required.Processing payments related to flight and accommodation bookings at most 3 days after SCI has been invoiced.Arrange Hotel/Venue Booking and provide feedback to the requester. Point of contact to receive/send communication to/ from states on behalf of the teamLiaise with all other departments for administrative needs e.g. stationeries, procurement etcAccountabilitySKILLS AND BEHAVIOURS (our Values in Practice)Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children valuesHolds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achievedAmbitionSets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the sameWidely shares their personal vision for Save the Children, engages and motivates othersFuture orientated, thinks strategicallyCollaborationBuilds and maintains effective relationships, with their team, colleagues, members and external partners and supportersValues diversity, sees it as a source of competitive strengthApproachable, good listener, easy to talk toCreativityDevelops and encourages new and innovative solutionsWilling to take disciplined risks IntegrityHonest, encourages openness and transparency; demonstrates highest levels of integrity EssentialSKILLS & EXPERIENCEA bachelor Degree in Industrial Relations & Personnel Management, Business Administration or Social Sciences or any related course.At least 2-years’ experience in a similar role. Computer literacy Ability to draft well-written, professionally presented documentsProficient in the use of Microsoft office packages (Word, Excel, PowerPoint, Outlook).Excellent verbal communication and listening skillsHighly proficient in spoken and written English.Sound knowledge of office practices, procedures and administrative systems including filing systemsHigh level of personal integrity, commitment and professional responsibilityWillingness and capability to comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities, Child Safeguarding Policy and other relevant policies.Equal Opportunities Save the children is an equal opportunities employer, qualified females, persons with disability and candidates from diverse cultural backgrounds are encouraged to apply.Child SafeguardingWe need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.Safeguarding Our StaffThe post holder is required to carry out the duties in accordance with the SCI anti-harassment policyHealth and SafetyThe role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.The OrganizationEducationWe employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030: No child dies from preventable causes before their 5th birthday All children learn from a quality basic education and that, Violence against children is no longer toleratedWe know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.Application InformationPlease apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/jobs We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.Job Identification 14706 Job Category Human Resources Posting Date 11/20/2025, 12:32 PM Apply Before 12/03/2025, 12:32 PM Job Schedule Full time Locations CO - Abuja