Office Coordinator

Full Title: Office & Workplace Experience CoordinatorLocation: Dubai, UAEEmployment Type: Full-time, On-siteAbout the RoleWe’re looking for a proactive, detail-oriented Office & Workplace Experience Coordinator to own the day to day operations of our Dubai office. You’ll play a key role in making our space functional, welcoming, and reflective of our culture. From facilities and vendor management to hospitality and onboarding, this is a hands-on role where no two days are the same.Key ResponsibilitiesOversee the daily operations of the Dubai office, ensuring a clean, organised, and inviting environment at all timesManage relationships with building management, facilities teams, and external vendors, resolving issues swiftly and cost-effectivelyMaintain supplies, utilities, deliveries, and maintenance, keeping everything running smoothlyTrack and manage operational budgets including vendor contracts, subscriptions and invoice processingAct as the first point of contact for all visitors, ensuring a seamless, friendly, and professional experienceOwn guest registration, meeting room setup, and provide excellent hospitality for internal and external eventsEnsure communal areas are visually on-brand and reflect our company cultureMaintain up to date health and safety policies; act as fire warden and first aid coordinator as required under UAE regulationsOrganise and document regular safety checks, drills, and compliance auditsEnsure accessibility, safety and comfort for all employees and guestsCollaborate with the People team to bring company culture to life through thoughtful physical and social experiencesCoordinate and support team celebrations, milestones, lunches, and office socialsOrganise and execute in-office and off-site events; including logistics, vendors, setup and post-event wrap-upPrepare new hire desks, IT, swag, and orientation packs in partnership with the People teamBe a warm, supportive presence during onboarding to ensure new joiners feel welcomed and set up for successProvide general People Team support across other office locations as neededCoordinate office upgrades or redesigns; including space planning, communication, and supplier managementManage branded merchandise and swag, including inventory and fulfilment for new joiners or eventsContinuously seek ways to improve the office experience and enhance daily operationsEssential Skills & ExperienceProven experience in a similar office or workplace coordination role, ideally in a fast-paced, scaling environmentExcellent organisational skills and ability to manage multiple priorities simultaneouslyStrong ownership mentality and keen attention to detailConfident coordinating in-office events and team initiativesPeople first mindset with a practical, solutions-oriented approachProficient with collaboration tools such as Slack, Notion, Microsoft Office, and guest management systemsDesired AttributesStrong interpersonal skills - able to build rapport across all levels and resolve issues with empathy and professionalismProactive and self-motivated - you take initiative and don’t wait to be told what needs to be doneDetail oriented and organised - you care about getting the small things right and have a system for everythingClear communicator - fluent in written and spoken English, able to convey messages confidently across the business