Office Manager

Company DescriptionIntegrated Group Services (IGS) provides integrated, sustainable solutions with a team of reputable specialists possessing extensive industry knowledge. We focus on value engineering, sustainability, and facility management to offer unparalleled service. IGS is committed to value, innovation, and trust, ensuring quality and value for money. Our range of in-house expertise allows us to deliver complete turnkey project packages or accommodate specific client needs. We prioritise diversity, nurture talent, and offer flexible working conditions to support our dedicated and creative teams.Office Manager – Sydney (IGS Building Engineering Services)Location: Alexandria, NSW (Sydney-based applicants only) Role Type: Full-Time Industry: Building Services Engineering / Technology / Professional ServicesIntegrated Group Services (IGS) is a fast-growing, multi-disciplinary engineering and technology consultancy delivering major projects across Australia. With our expanding Sydney office in Alexandria, we are seeking a highly organised, detail-driven, tech-savvy Office Manager to support our commercial operations, project teams, and executive leadership.⚠️ IMPORTANT — Sydney-based applicants only. Interstate and overseas applications will not be accepted.What You Will DoFinance & OperationsUse Total Synergy for project administration, invoicing workflows, and job setupOperate Xero to assist with accounts payable/receivableLead debtor management including follow-ups, reconciliations and trackingSupport monthly reporting cycles and financial administrationBids, Proposals & Document ManagementPrepare and coordinate proposals, tenders, capability statements and submissionsManage bid timelines, gather inputs, ensure compliance and qualityMaintain templates, CVs, capability packs, and document librariesMarketing & CommunicationsAssist with LinkedIn posts, marketing material and announcementsSupport branding, graphics, events, presentations and digital contentLiaise with design and marketing partners where neededAI, Automation & Digital Process Support Assist in developing AI-driven internal processes, such as:Automated templatesProposal generation toolsData entry or workflow automationContent creation workflowsWork closely with leadership to streamline administrative operations using AI toolsBe proactive in suggesting digital and AI-based improvements to business systemsAssist in staff adoption of new AI-enabled processesOffice AdministrationManage daily operations for the Alexandria officeOversee supplies, travel bookings, meeting rooms and staff supportAssist onboarding/offboarding in coordination with People & CultureProvide general administrative support across all service linesWhat You BringExperience with Total Synergy and Xero is essentialStrong background in administration, office management or operationsHigh-quality document formatting and written communication skillsExperience supporting proposals/bids highly regardedFamiliarity with AI tools (ChatGPT, automation platforms, AI-assisted admin tools)Willingness and capability to help build AI-driven internal systemsHigh attention to detail, strong organisation and proactive problem-solvingAbility to multitask in a fast-paced consulting environmentMust be a Sydney resident — overseas applicants will not be consideredWhy Join IGS?Be part of one of Australia’s fastest-growing engineering and technology consultanciesWork with multidisciplinary teams delivering high-value national projectsContribute to internal innovations through AI, automation and digital transformationSupportive, energetic and growth-focused cultureModern office in Alexandria, connected to all IGS state offices (NSW, VIC, QLD, SA, ACT, PH)How to ApplyIf this role sounds like the right fit for you, we want to hear from you.Please send your CV and cover letter to: 📩 admin@igs.com.auOnly Sydney-based applicants will be reviewed.