Payroll & Accounts Payable Administrator

We are hiring a Remote Payroll & Accounts Payable (AP) Administrator to manage payroll for approximately 200 employees every two weeks and handle vendor payments, expense recording, and bookkeeping. This position is ideal for an experienced accounting professional who can work independently, communicate clearly across time zones, and manage both employee and vendor relationships efficiently.You will be responsible for running payroll through Paylocity, ensuring benefit and tax accuracy, resolving staff issues, and maintaining organized, timely vendor payments. As the company continues to grow beyond 700 employees, this role will evolve into a leadership opportunity.Key ResponsibilitiesPayroll Administration (Paylocity)• Run bi-weekly payroll for ~200 employees across multiple U.S. locations.• Conduct pre-payroll reviews to verify timecards, PTO, overtime, bonuses, and deductions for benefits (health insurance, 401(k), etc.).• Ensure new staff are correctly set up in the system and handle updates, terminations, and changes to pay or bank accounts.• Resolve employee payroll concerns — such as incorrect deductions, direct deposit issues, and paycheck discrepancies — quickly and professionally.• Perform pre-run reconciliations to confirm sufficient account balances before payroll submission.• Record payroll transactions in the bookkeeping system by department, employee category, and tax type.• Generate payroll and compliance reports for management review.Accounts Payable (AP)• Set up and manage vendor accounts, including collecting W-9s and verifying payment details.• Process invoices, confirm work completion with department leads, and ensure accurate cost allocation.• Execute vendor payments (ACH, wire transfer, auto-pay) and maintain proper documentation.• Reconcile vendor accounts, manage aging reports, and communicate directly with vendors to resolve issues.• Record all AP transactions in the accounting system accurately and by cost category.• Support month-end closing and prepare reports for the finance team.Qualifications• 3+ years of experience in payroll and accounting roles, preferably handling both functions.• Experience using Paylocity (or a similar U.S.-based payroll platform) and QuickBooks Online (or equivalent).• Strong understanding of payroll accounting, taxes, benefits, and AP workflows.• Fluent in English, both written and spoken.• Excellent attention to detail and ability to meet strict bi-weekly payroll deadlines.• Strong communication skills with the ability to work with both employees and vendors remotely.• Capable of working independently, managing multiple priorities, and adapting to time zone differences.Preferred Skills• Background in healthcare, home care, assisted living, or service-based organizations.• Multi-entity or multi-state payroll experience.• Familiarity with 1099 vendor tracking and year-end reporting.• Strong Excel and Google Sheets skills for reconciliation and reporting.Compensation & Benefits• Competitive pay (USD-based, depending on experience and location).• Flexible working hours aligned with U.S. Central Time overlap.• Paid holidays and performance-based bonuses.• Long-term growth opportunity as the company expands globally.Application Requirements:To be considered for this position, applicants are required to complete the following steps:Self-Introduction Video (2–3 minutes): Record a short video including:Your name and locationA brief summary of your work experienceWhy you would be a great fit for our companyAny additional information you would like us to knowUpload the video to Google Drive, Dropbox, or YouTube (unlisted).Typing Speed Test: Complete a free typing test at https://www.typingtest.com and submit a screenshot of your results.Internet Speed TestRun an internet speed test at https://www.speedtest.net and submit a screenshot of your results.Submission Instructions:Please email the following to info@pslmn.com :Video linkScreenshot of typing test resultsScreenshot of internet speed resultsWe look forward to learning more about you!