Personal Assistant (Filipino Speaking)

About Prime Palaces Real EstatePrime Palaces Real Estate is a leading Dubai-based company specializing in off-plan developments, property management, and premium real estate investments. With a strong reputation for excellence and client-focused solutions, we are expanding our team and seeking a highly reliable and detail-oriented Personal Assistant to support our Chief Operating Officer.Position OverviewThe Personal Assistant to the COO will provide comprehensive executive, administrative, and operational support. This role requires someone who is Filipino-speaking, organized, professional, and capable of managing sensitive information with the highest level of confidentiality.Key Responsibilities1. Executive SupportManage the COO’s daily calendar, appointments, and meeting schedule.Arrange travel itineraries, bookings, and logistics when required.Prepare meeting materials, take detailed minutes, and ensure follow-up on tasks.Handle personal and professional errands to support the COO’s efficiency.2. Communication & CoordinationServe as the main point of contact between the COO and internal/external stakeholders.Draft and manage professional correspondence, emails, and internal memos.Liaise with various departments to ensure smooth workflow and timely execution.3. Administrative ManagementMaintain organized filing systems (digital and physical).Prepare executive reports, summaries, presentations, and documentation.Assist with document control, contract filing, and basic data entry.Manage reminders, deadlines, and prioritization for executive tasks.4. Operations SupportSupport operational activities for ongoing property projects and company initiatives.Track project timelines, deliverables, and follow-ups.Conduct simple research and compile information for executive decision-making.Assist with client appointments, property viewing coordination, and listing-related tasks.5. Confidentiality & Professional ConductManage confidential information responsibly at all times.Represent Prime Palaces Real Estate with professionalism, integrity, and discretion.RequirementsLanguage & CommunicationFluent in Filipino (Tagalog) — mandatory.Excellent English communication skills.Experience & Skills2–4 years of experience as a Personal Assistant, Executive Assistant, or Administrative Assistant; real estate industry experience is an advantage.Strong organizational, multitasking, and time-management abilities.Proficiency in MS Office Suite and Google Workspace.High attention to detail and ability to work under pressure.Professional appearance and strong interpersonal skills.Personal AttributesTrustworthy and dependable.Proactive and solution-oriented.Positive, respectful, and team-oriented attitude.