Personal Assistant

PA / Team Assistant - Facilities – Temp (4 Weeks) – £20.00/hr – Office Based City of LondonA leading insurance company is seeking a highly organised and proactive Team Administrator to provide essential support to their Facilities team at their City of London offices.This is a temporary role to start ASAP (subject to checks) for an initial 4-week period, paying £20.00 per hour PAYE. The position is office based working 5 days at their offices in the City of London..Role Overview:You’ll be at the heart of the Facilities function, supporting the Head of Facilities and their team. Your role will focus on keeping the team running smoothly — from managing logistics and meetings to coordinating travel and documentation.Key Responsibilities:Provide day-to-day administrative support across the Facilities teamManage diaries, schedule meetings, and coordinate team calendarsOrganise on-site and off-site meetings, including venues, travel, accommodation, and cateringArrange domestic and international travel for team members (visas, flights, transfers)Coordinate Facilities team meetings: manage attendance, book rooms, take minutes, and follow up on actionsAct as the first point of contact for internal team queries and troubleshootingAssist with drafting correspondence, reports, and presentations (mainly PowerPoint)Support the team with complex administrative tasks and document handlingMaintain effective communication across the Facilities functionIdeal Candidate Profile:Strong experience in a Team Administrator or PA role supporting operational teamsBackground in Facilities or Corporate Services is desirableExcellent organisational skills with the ability to manage multiple prioritiesConfident communicator with strong written and verbal skillsProficient in MS Office (Word, Excel, PowerPoint)Collaborative and approachable, with a problem-solving mindsetAble to pass relevant security checks