Personal Assistant to Regional General Manager

Company DescriptionWe are far more than a worldwide leader. We welcome you as you are, and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESSJob DescriptionThe Personal Assistant (PA) to the Regional General Manager (RGM) plays a crucial role in supporting the Regional General Manager in daily operations, ensuring efficient management of tasks and responsibilities. The PA acts as a liaison between the RGM and various stakeholders, including employees, suppliers, and guests.Manage sensitive information with discretion and integrity.Acting as the first point of contact for the Executive Office and serving as an intermediary for the Dubai Central General Managers.Regional General Manager’s calendar managementPreparing reports, presentations, Memos, SOPs, Complimentary Vouchers, NOCs and any official documentsManaging correspondence, including negative reviews directed to the RGMPreparing and processing RGM’s monthly expenses, travel expenses, insurance reimbursement claims, RGM’s Travel arrangementsReviewing and proofreading contracts, capex files and any other documents for accuracy before the Regional General Manager reviewKeeping all ExComs/ departments on task to meet deadlinesPreparing the monthly business review presentation and minute takingPreparing the monthly attendance for Head of DepartmentsManaging HODs’ vacation plan requests in OasysMonitor project timelines and deliverables, ensuring deadlines are met.Maintain organized filing systems, both physical and digital.Track key performance indicators (KPIs) and prepare reports for the RGM.Managing stationery inventory (Future log)Monitoring the validity of licenses and certificationsMonthly updates of DTCM statistics in the DTCM portalAssisting in conducting specific projects and research as neededMiscellaneous tasks to support the Regional General Manager which may vary according to the RGM’s remitQualificationsBachelor’s degree in Hospitality Management, Business Administration, or a related field preferred.Previous experience as a personal assistant or in an administrative role, preferably within the hotel or hospitality industry.Experience in supporting senior management is an advantage.Strong organizational and time-management skills.Excellent verbal and written communication skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.Ability to multitask and prioritize tasks effectively.Strong attention to detail.Problem-solving and critical thinking skills.Professional demeanour and positive attitude.High level of integrity and confidentiality.Ability to work independently and as part of a team.Adaptability to changing environments and priorities.Additional InformationYour Team And Working EnvironmentDiverse, young and vibrant teamOur Commitment To Diversity & InclusionWe are an inclusive company and our ambition is to attract, recruit and promote diverse talent.