Project Manager (Recruitment Operations)

IndustryRecruitment & Staffing ServicesWork ArrangementFully RemoteJob TypeIndependent Contractor, Full-TimeWork Schedule40 hours per week, with core hours between 9 AM – 6 PM ESTLocationsPhilippinesLATAM (Mexico, Colombia, Brazil, Argentina)Other remote regions with strong English communication and recruitment/project management experienceAbout Pearl TalentPearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.Hear why we exist, what we believe in, and who we’re building for: Watch hereWhy Work with Us?At Pearl, we’re not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, make an impact, and build a long-term career. We believe in creating environments where your potential is recognized, your voice matters, and your success is tied to meaningful work—not short-term perks. Joining Pearl means stepping into opportunities that challenge you, support you, and set you up for lasting success.Role OverviewWe are hiring a Project Manager (Recruitment Operations) to act as the central execution engine across all internal hiring and recruitment operations initiatives. This role manages 60+ active requisitions, 7–8 concurrent internal recruitment projects, and cross-team initiatives that require high clarity, precision, and rapid follow-through.You will partner closely with leadership to streamline operations, escalate blockers early, maintain momentum across all workstreams, and bring discipline to reporting and project execution. This role is ideal for a detail-oriented operator who thrives in fast-paced environments, manages complex workloads with ease, and ensures projects never stall.Your ImpactYour Core Impact Lies InEnsure all recruitment projects, requisitions, and internal initiatives move forward without delaysRemove operational load from leadership, allowing them to focus on strategyImprove visibility, accountability, and reporting practices across all recruitment teamsHelp scale the organization’s operational systems, dashboards, and workflowsIncrease execution speed and reduce bottlenecks across projects and teamsAreas of Responsibility:Role & Requisition TrackingOwn tracking and movement of 60+ active rolesMonitor progress, identify bottlenecks early, and escalate when necessaryMaintain accurate dashboards, timelines, and reporting across all requisitionsProject Management Across RecruitmentManage 7–8+ simultaneous recruitment projectsRun structured check-ins, track action items, and ensure deadlines are metCoordinate with team members to keep each project unblocked and alignedSupport cross-functional initiatives requiring centralized PM oversightFounder & Leadership SupportTake over project execution tasks to reduce founder operational loadProvide leadership with clear, concise updates and escalate blockers when neededEnsure founders step in only when strategic decisions are requiredInternal Process OptimizationBuild or assist with automated dashboards, weekly reviews, and reporting systemsIdentify gaps in recruitment workflows and propose improvementsSupport optimization of ATS, outreach tools, sourcing workflows, and internal systemsCross-Team CollaborationWork closely with Talent Matching, Sourcing, and Recruitment OpsAlign shared projects and enforce accountability to deliverablesDocument SOPs and maintain accurate, organized project documentationRequirementsMust-Haves (Required)3+ years of experience in project management, operations, or recruitment operationsExperience managing multiple concurrent projects in a high-urgency environmentExceptional organizational skills with meticulous attention to detailStrong ownership mindset and consistent follow-throughExperience creating dashboards, reports, or process documentationAbility to identify blockers early and proactively remove themExcellent communication skills—clear, structured, and conciseComfortable working with founders and leadership teamsNice-to-Haves (Preferred)Experience in a recruiting agency, RPO, or startup talent teamFamiliarity with ATS platforms and sourcing workflowsExperience with Notion, Asana, Airtable, or similar toolsBackground in process improvement or workflow automationWho strongly shares our core values Tools ProficiencyMust-Haves (Required)Project management tools (e.g., Asana, Airtable, Notion)Documentation tools (Google Workspace)ATS or pipeline tracking systemsNice-to-Haves (Preferred)Automation tools (Zapier, Make, or equivalents)Reporting/dashboard toolsCommunication platforms (Slack, Zoom)BenefitsWhat You’ll Gain:Monthly performance bonusFully remote, foreverAnnual team retreatUnlimited PTOReal-world experience in recruitment marketing and sourcingA behind-the-scenes look at how we connect people with opportunitiesA supportive team that values your growth and ideasReady to Join Us?If you’re hungry to lead, build, and scale—and you’ve done it before—then this is the opportunity you’ve been waiting for. Apply now and help us build the world’s best recruitment team!