Purchasing Assistant

U Value Insulation is an established international company, with over 40 years' experience offering the building industry vast product choice combined with in-depth technical expertise.  Distributing an extensive product catalogue for application across the full range of floor, wall and roof requirements, ensuring a one stop shop for all our client needs.  We stock the very best brands & highest quality product ranges at competitive prices across thermal, acoustic and fire protection insulation products guaranteeing the widest choice and best value.Location: Ballycoolin, Dublin 15 (moving to Dunshaughlin in early 2026)The Purchasing Assistant role will provide crucial support to our busy purchasing team. The day-to-day responsibilities typically include the following; · Processing Purchase Orders (POs): Creating, sending, and tracking POs in the system.· Supplier Communication: Contacting vendors to check stock, get quotes, confirm order details, and track deliveries.· Data Entry & Record Keeping: Maintaining accurate records of purchases, pricing, and inventory levels in databases or spreadsheets.· Invoice Matching: Verifying that supplier invoices match the corresponding POs and delivery receipts before passing them to accounts payable.· Inventory Support: Assisting with stock checks, monitoring inventory levels, and identifying when items need to be reordered.· Sourcing Support: Researching and identifying potential new suppliers for goods and services· Answering Phones & Emails: Acting as a point of contact for the purchasing department.· Filing & Documentation: Managing both digital and physical filing systems for POs, contracts, and supplier information.· Reporting: Helping to generate basic reports on spending, supplier performance, or order status.· Scheduling & Coordination: Arranging meetings for Senior Management and coordinating with other departments (like warehouse, finance, and operations). Requirements· Proficiency in MS Office Suite: Excel is critical. You'll need to be comfortable with spreadsheets for tracking, basic formulas (SUM, VLOOKUP), and data analysis.· ERP Software Experience: Familiarity with any major Enterprise Resource Planning system is a huge plus (e.g., SAP, Oracle, NetSuite, Microsoft Dynamics).· Data Entry Skills: High accuracy and speed.· Basic Accounting Knowledge: Understanding the procurement-to-pay process (PO -> Receipt -> Invoice -> Payment).Strong Communication: You'll be constantly interacting with suppliers and internal colleagues.· Organizational & Time Management: Juggling multiple orders and deadlines is standard.· Attention to Detail: A single typo on a PO can cause major delays or cost issues.· Negotiation & Problem-Solving: Resolving issues like late deliveries, incorrect shipments, or price discrepancies.· Teamwork: Collaborating closely with the entire procurement and operations team.*Candidates must be eligible to work in Ireland and be already living in the country* BenefitsCompany pensionGym membershipMonthly company lunchBike to work schemeOn-site parkingEmployee assistance programEarly finish on Fridays