Receptionist / Office Clerk (12 month Contract)

Empathy, care, professionalism, and a commitment to meaningful service are central to every role at Umbrella Family. As a Temporary Receptionist & Office Clerk, you’ll be part of a team that values connection, collaboration, and a welcoming environment for families, staff, and visitors.For over 35 years, Umbrella Family has been a trusted presence in the Hamilton community. Our administrative and childcare teams work hand-in-hand to support our centres, and you’ll be surrounded by experienced, positive professionals who are passionate about the work they do. We provide ongoing support and opportunities to learn and grow—because every role contributes to our shared success.Joining Umbrella Family means stepping into a position where your organizational skills, communication, and friendly, reliable presence make a real difference. You’ll play an important part in ensuring smooth daily operations and creating a positive first impression for all who walk through our doors.Umbrella Family is more than a workplace—it’s a community where people feel valued, supported, and truly part of something meaningful.Who are we Looking For?We are looking for a Temporary Receptionist & Office ClerkPosition start date: December 15, 2025Position end date: December 30, 2026Starting Salary Range: $44,000-48,000/year, prorated to the length of the contractUmbrella Family and Child Centres of Hamilton is currently recruiting for a Temporary Receptionist & Office Clerk. A true office support, this position plays an integral role supporting a wide variety of Head office functions and activities.Reporting to the Senior Manager of Finance, the Receptionist & Office Clerk will:Maintain a welcome, safe and clean environment at our Head office for employees and guestsMonitor our external phone lines, voicemails, shared office calendars and general email inboxesCoordinate mail and deliveriesInput data into company databases and systems as requiredHandle inquiries from families, staff and supervisorsProvide general administrative, purchasing and clerical supportCoordinate office and kitchen inventory and suppliesCoordinate permits, access cards, waitlist and provide additional support to Programs team. You might be the perfect fit for this position if you have :Post-secondary degree/diploma in office administration, business, or a related field of study1-3 years of office and/or clerical experienceKnowledge of MS Office Suite is required, particularly Outlook, Excel, Word, and PowerPoint. Experience using childcare management software is an assetPolished oral and written communication skills to interact effectively with internal and external contactsDemonstrated skills in problem solving, troubleshooting and customer serviceAbility to work both independently and as a member of a team to achieve outcomesDemonstrated ability to multitask and meet deadlines in a dynamic and fast-paced environment Satisfactory Vulnerable Sector Criminal Reference Check and Health AssessmentWhy work for Us?Benefits to Working for Umbrella Family and Child Centres:Extended health care and dental benefitsEmployee Assistance ProgramRobust retirement savings program featuring employer matching Generous vacation allotmentsEmployees with children get priority on childcare waiting listWorking in a fun, collaborative and positive environment with top professionalsCommitment to AccessibilityWe are committed to providing accommodations in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Please let us know if you require accommodations during the hiring process.Recruitment Process DisclosureThis organization does not use artificial intelligence (AI) systems or automated decision-making technologies in the screening, assessment, or selection of applicants for employment. All applications are evaluated exclusively through a human review process conducted by our Human Resources personnel and hiring managers.This job posting is for an existing vacancy within the organization.Powered by JazzHRfS5cCexOLI