Senior Board and Committees Affairs Specialist

About the jobThe Senior Board & Committees Affairs Specialist is responsible for managing all secretariat functions related to the Board of Directors and its committees. The role ensures governance processes are effectively implemented, decisions are documented and tracked, and meetings are executed in line with regulatory and internal standards. This includes supporting high-quality decision-making, maintaining records, and acting as a key liaison between executive management and the Board.Responsibilities:1. Board & Committee SecretariatCoordinate and organize Board and Committee meetings, including scheduling, agenda setting, and invitations.Prepare, review, and distribute meeting packs, agendas, and background materials in a timely and secure manner.Take formal minutes of meetings, ensure accurate documentation of decisions, and follow up on action items.2. Governance Documentation & RecordsMaintain structured records of Board and Committee materials, including resolutions, charters, and declarations of interest.Ensure all governance documents are archived in accordance with policy and are accessible to authorized stakeholders.Track Board and Committee decisions and monitor implementation progress with concerned departments.3. Policy & Charter ComplianceEnsure that Board and Committee meetings are conducted in accordance with approved charters and company policies.Assist in reviewing and updating Board and Committee charters, in alignment with regulatory updates and best practices.Provide advisory support on compliance with corporate governance codes and internal protocols.4. Stakeholder CoordinationServe as the focal point for communication between Board members, executive management, and external regulators when relevant to governance activities.Support onboarding of new Board or Committee members by coordinating induction sessions and providing access to governance materials.Coordinate with Legal and Compliance on matters related to Board resolutions, disclosures, and filings.5. Reporting & AdvisoryPrepare Board dashboards, meeting calendars, resolution trackers, and governance performance reports.Support the Board affairs function in preparing annual evaluation reports of the Board and its Committees.Assist in planning governance workshops, training, and awareness sessions for Board and executive stakeholders.Qualifications & Experience:Bachelor’s degree in Law, Business Administration, Governance, or a related field.Additional certification in Corporate Governance or Company Secretarial Practice is preferred.Minimum 5 years in a governance, secretariat, legal, or compliance function, with at least 2 years focused on board/committee support.Skills:Structured governance documentation and reporting, Data analytics, business reporting, and dashboards creation.Familiarity with KSA governance regulations, Ministry of Sports compliance requirements, and corporate governance mandates is highly preferred.Strong understanding of board governance practices and regulatory frameworks.Excellent writing skills (Arabic and English) for minutes and formal documentation.High organizational ability and confidentiality in handling sensitive materials.Proficiency in MS Office, especially PowerPoint, Word, and Excel. Knowledge of board portal systems is a plus