Senior Executive Assistant to the CEO (m/f/d) 100%

Coordinate multi-leg international travel for a high-profile CEO with precisionOwn a fast-paced global calendar, managing strategic meetings across time zonesAbout Our ClientOur client is a privately held, globally active pharmaceutical organisation with a strong footprint across multiple international markets. Headquartered in Switzerland, the company is undergoing a strategic growth phase and is recognised for its innovation, agility, and commitment to excellence. With a dynamic leadership team and a collaborative culture, the business offers a unique opportunity to contribute at the highest level of executive operations.Job DescriptionMaintain and optimise a dynamic, high-volume calendar with frequent changes. Coordinate internal and external meetings, board sessions, and strategic engagements across multiple time zones.Plan and execute intricate international travel itineraries, including flights, ground transport, visas, accommodations, and contingency planning. Ensure seamless transitions between engagements and proactive resolution of travel disruptions.Prepare daily schedules, briefing packs, and background materials to ensure the CEO is fully informed and prepared for each engagement.Organise and support executive-level meetings, including agenda setting, minute-taking, and follow-up tracking.Draft and review confidential correspondence, presentations, and reports. Act as a gatekeeper and liaison for internal and external communications.Lead or contribute to strategic initiatives and special projects, ensuring timely execution and alignment with business objectives.Build trusted relationships across the organisation and externally to facilitate effective collaboration.Oversee administrative processes within the executive office, including budget tracking and cross-functional coordination.The Successful ApplicantWe are seeking a highly experienced professional with a proven track record of supporting C-suite executives in a global, fast-moving environment.Degree in Business Administration or equivalent8+ years of experience supporting C-Level (ideally the CEO) executives in a multinational settingDemonstrated expertise in managing complex travel and scheduling across global regionsExceptional organisational and project management skillsHigh level of discretion, integrity, and emotional intelligenceFluent in English; additional languages are an assetProficiency in MS Office and digital collaboration toolsProactive, adaptable, and solution-oriented mindsetWhat's on OfferA high-impact role at the centre of executive decision-makingExposure to strategic leadership in a global contextA collaborative and empowering work cultureCompetitive compensation and benefitsOffice based in Zug with hybrid flexibility and occasional travelFor a confidential discussion about this opportunity, please apply via the button. Only shortlisted candidates will be contacted.Contact: Hubertus SteinhartQuote job ref: JN-102025-6873103