Admin Officer (Part-Time) - UAE National (Emiratisation)

Location :- Abu DhabiBrief about company :- Mazrui International is a diversified holding group with businesses across different industries such as Oil & Gas, Oilfield Engineering Services, Manufacturing, Chemicals, Financial Investments, Real Estate, Construction, Trading, Distribution, Transportation, Logistics, Retail, Hospitality, Education etc.Websites :-https://www.mazruiinternational.ae/ (Main Holding Group)Job Objective :- To provide efficient administrative and coordination support across key functions — including Logistics, Operations, Sales, Administration, and Finance — ensuring smooth execution of daily activities, accuracy in documentation, and effective flow of information within Petrochem Performance Chemicals (PPC). The role plays a vital part in maintaining data integrity, preparing reports, facilitating communication through emails and calls, and supporting cross-functional teams to achieve overall operational efficiency and business objectives.Key Responsibilities/DutiesProvide general administrative assistance to all teams, including Logistics, Operations, HR, Admin, Sales, Pre-Qualifications (PQ), Finance/Accounts etc.Maintain departmental records, ensuring accuracy and accessibility.Provide day-to-day administrative and coordination support to the logistics team for local and international shipments.Assist and support to prepare, update, and maintain shipping, delivery, and customs documentation (invoices, packing lists, delivery notes, etc.).Assist and support in handling email and phone coordination with transporters, freight forwarders, suppliers, and customers regarding shipment status, delivery schedules, and required documents.Assist and support to maintain accurate logistics data in Excel or ERP system — including shipment tracking, delivery confirmations, and inventory movements.Assist and support to prepare daily/weekly/monthly logistics reports and data summaries for management review.Assist and support to coordinate with warehouse and operations teams to ensure timely dispatch and receipt of goods.Supporting HR team in day-to-day admin activities such as onboarding/visa process of new joiners, medical insurance, issuance of Emirates ID, Labor Card including renewals etc., maintaining employee records, coordinating for scheduled meetings/interviews etc.Generate and provide reports as required.Support the scheduling and coordination of team meetings, events, and appointments.Ensure all administrative documents and processes adhere to company policies and regulatory requirements.Assist in the preparation of documents such as letters and reports.Assist in the dissemination of internal communications and announcements.Respond to email and phone inquiries promptly and professionally.Assist with special projects and tasks assigned by Manager.Coordinate with other departments to ensure smooth and efficient workflows.Assist in ensuring the accurate and timely processing of all invoices for the corporation.Assist in identifying the process improvement of AR function through automation.Co-ordinate and communicate with Customers, SBUs and GAS team to resolve the issues through emails and calls.Regular Follow-up of customers through emails and calls.Assisting to enter, remit and apply receipts to open invoices in system.Assist in preparation of receipt vouchers.Assist in preparation of cash and check deposits on a daily basis.Assist in Generation and dispatch of statement of accounts.Assist in weekly and monthly review of accounts receivables and actual collectionsAssist in Reconciliation of customers account.Participate in review meetings with BU Finance Manager and AR Team LeaderReview and monitor the Unidentified, Unallocated and On Accounts ReceiptsAssist to Review inter-company related invoices and paymentsCoordination with the SBU’s Sales and Operations Dept. for issues related to non-payments.Support to Clarify audit queries on receipts/manual invoices/customer reconciliationsSupport in Compliance of audit schedule circulatedSupport to prepare ADHOC reports as required by the AR team Leader or Group Accounting Services Manager.Assist in achieving the collection targets.Any other task assigns from time to time.Academic QualificationsHigh school or Diploma or Bachelors equivalent combination of education.