Bookkeeper & Business Management Assistant - 18004

Job Title: Bookkeeper & Business Management Assistant (Remote)Primary Location: South Africa (Remote candidates considered globally)Salary: $2,000/month (negotiable based on experience)Contract Type: Full-time, remoteHiring Timeline: 2-3 weeksInterview Process: Includes a technical interview to assess Excel spreadsheet proficiency and problem-solving abilityAbout The RoleWe are seeking a versatile Hybrid Bookkeeper & Business Management Assistant to manage financial and operational workflows across multiple business locations. This role is designed for an offshore resource with strong spreadsheet, QuickBooks, and reporting skills, who is also eager to learn new tools and processes to support operational and financial efficiency.The ideal candidate is technically strong in spreadsheets, macros, and financial reporting, capable of independently managing data accuracy, troubleshooting operational tools, and building or improving reporting dashboards. While bookkeeping experience is valuable, the role requires either advanced spreadsheet proficiency or a demonstrated willingness and ability to quickly learn complex spreadsheet and reporting tasks. This role does not involve making payments or direct spending, mitigating offshore financial risk.Key ResponsibilitiesFinancial / BookkeepingPerform contractor invoice checks currently handled by GMs and escalate discrepancies to management Verify company credit card transactions for each location and document receipts, escalating issues as needed Manage Accounts Receivable (A/R) and Accounts Payable (A/P) entries to and from suppliers (e.g., verify Kynetic receipts) Clean up and organize P&L transaction records to reduce accountant review time Maintain bookkeeping using QuickBooks or similar systems Operational / TechnicalComplete spreadsheet entries for inventory across HQ and all locations Troubleshoot and maintain complex spreadsheets for local and corporate management Build and improve reporting tools and dashboards Support operational tasks beyond bookkeeping as needed Cross-functional / AnalyticalUse AI and efficiency tools to optimize workflows Escalate discrepancies or issues to management promptly Ensure accuracy, data integrity, and timely task completion Demonstrate a proactive approach to learning new tools, workflows, and reporting systems Required Skills & QualificationsAdvanced proficiency in Microsoft Excel and Google Sheets (formulas, pivot tables, macros, App Script) Basic bookkeeping experience with QuickBooks or similar software Experience managing financial and operational spreadsheets across multiple locations Strong analytical, problem-solving, and attention-to-detail skills Tech-savvy and comfortable learning new tools, AI-assisted workflows, and improving processes Excellent written and verbal English communication Ability to work independently in a remote, offshore environment Proactive learner mindset, able to adopt new spreadsheet or reporting skills quickly Preferred AttributesPrevious experience in bookkeeping, operational support, or business management Comfortable handling hybrid finance/operations tasks Quick learner, adaptable, and process-oriented Experience in multi-location businesses or startups Capable of creating new reporting tools and improving existing workflows