Business Manager

Posting DetailsPosting DetailsPosting Number S14349P Working Title Business Manager Department COE-Research & Graduate Educ About the University of GeorgiaChartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.About The College/Unit/DepartmentAs the 4th largest public college of education in the country and the 3rd largest college at UGA, the Mary Frances Early College of Education (MFE COE) improves the lives of residents of Georgia and beyond through our instruction, research, and service. The MFE COE is a comprehensive college with disciplines focused on teacher preparation, counseling and human development, communication sciences, human movement sciences, career development, student affairs, and educational administration and policy. We place significant emphasis on graduate education with approximately 40% of our students at the graduate level, making us the second largest college at UGA with respect to graduate education.College/Unit/Department website https://coe.uga.edu/directory/research-and-graduate-education/ Posting Type External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule InformationM-F, 8am-5pmAdvertised Salary Commensurate with Experience Posting Date 11/06/2025 Open until filled Yes Closing Date Proposed Starting Date 12/01/2025 Special Instructions to ApplicantsApplicant screening will begin immediately to be fully considered applications must be received by Tuesday, November 18. The application packet should include 1. A cover letter detailing how the applicants credentials and experience meet the needs responsibilities and qualifications stated in the posting; 2. A current resume and; 3. A list of references and their contact information.Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent residence, a Ford national authorized to work in the United States without need of employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.Location of Vacancy Athens Area EEO Policy StatementThe University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).USG Core Values StatementThe University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.Position InformationClassification Title Business Ops Pro-Coll/Div I FLSA Exempt FTE 1.00 Minimum QualificationsBachelor’s degree in a related field or equivalentPreferred SummaryPreferred Qualifications Position SummaryThe incumbent of this position handles a variety of tasks of the financial and human resource nature. They perform professional-level accounting work and manage the life-cycle of employees. This individual will need strong interpersonal skills to work with various faculty, staff, students, and administrators at the college level. The incumbent utilizes close attention to grant/contract accounts and maintenance of income accounts to ensure they are current and balanced. They also manage personnel records and positions for all of the MFE COE Research Center employees and complete updates across various UGA systems as needed.Activities and decisions are varied in nature, involving the solving of both common and complex problems. In partnership with college and departmental leadership, the incumbent manages funds, works to evaluate, develop, and improve business processes and make financial decisions that are strategic, compliant, and timely. Discretion and confidentiality in financial and personnel conversations and matters is necessary. This employee’s supervisor or other appropriate position is consulted for clarification of policies where needed.Knowledge, Skills, Abilities And/or CompetenciesKnowledge of UGA systems, e.g. UGA Financials, OneUSG Connect, UGA Jobs, P-Card, UGA Mart, and financial reporting options.Knowledge of general office practices and procedures, including strong word processing and spreadsheet skills.Excellent interpersonal, written, and verbal communication skills to interact with a variety of personalities at all levels, exercising tact, confidentiality, sound judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness.Strong organizational and time management skills.Able to exercise judgment in maintenance of accounting procedures.Physical DemandsWork at a computer for several hours during the work day.Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? Yes Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policyBe advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.Background Investigation PolicyOffers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.Duties/ResponsibilitiesDuties/ResponsibilitiesAccount Review and ReconciliationReview all transactions for state, IDC, sales, grant, residuals and foundation accounts on monthly basis, comparing local records with appropriate ledgers. Make any needed corrections immediately when errors are identified.Work closely with center directors to prepare and maintain budgets. Review account balances with directors regularly in order to discuss plans for revenue and expenditure.Assist faculty and post-award paperwork for grants and contracts.Maintain financial records, track all account activity, and reconcile College of Education’s center accounts monthly.Percentage of time 25 Duties/ResponsibilitiesPersonnelConsult regularly with Center directors regarding personnel needs to help determine appropriate processes needed to ensure appointment changes are made in a timely fashion.Advise directors on HR and Payroll policy and procedure.Prepare or help prepare UGAJobs postings and help prepare hiring paperwork.Complete alternative hiring paperwork (Retire/rehire, dual appointment, Independent Contractor).Prepare or help prepare OneUSG Connect transactions for appropriate personnel and position changes.Review timecards to ensure appropriate entries and approvals are processed by payroll deadlines.Follow-up with supervisors where approvals in the compliance component are needed.Review Estimated, Additional Pay, and Validate Pay reports for each pay period to ensure accuracy of payroll and report to CBO.Assist new hires with HR paperwork.Percentage of time 25 Duties/ResponsibilitiesManage Purchases For Centers, IncludingProcess requisitions via UGAMart, and payment requests via UGA Financials, and UGAF paper or electronic payment processes.Communicate regularly with Centers to determine purchasing needs, and appropriately distributed materials when received.Advise Centers on policies and procedures related to purchasing and payments. Ensure UGA/UGAF policies and procedures are followed. Review and help in processing of petty cash and gift card account requests. Reconcile transactions on these accounts and balances with custodian on a monthly basis.Percentage of time 20 Duties/ResponsibilitiesTravelAssist faculty with travel arrangements as requested.Serve as Expense Delegate where requested to help expedite processing.Review expense reimbursements for accuracy, supporting documentation, policy compliance, and available/approved budget.Percentage of time 10 Duties/ResponsibilitiesHelp maintain accounts receivables process, reviewing open invoices on sales accounts and processing deposit transmittals on behalf of Center staff receiving funds.Review Accounts Receivable process on annual basis to ensure compliance with UGA standards.Submit accounts receivables paperwork to Accounting and manage correct depositing as funds are received.Creation of invoices for services rendered by the College of Education’s centers.Percentage of time 10 Duties/ResponsibilitiesEnsure equipment appropriately tagged by UGA or by College IT and manage yearly equipment inventory process for College of Education’s centers, including managing yearly review of employee equipment with employee sign-off (inclusive of non-tagged equipment).Attend regular staff meetings.Update directors on fiscal matters using oral and written reporting on a regular basis as needed, and in fixed budget meetings twice monthly.Percentage of time 10Contact InformationRecruitment ContactContact DetailsFor questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.Recruitment Contact Name Scott Ardoin Recruitment Contact Email spardoin@uga.edu Recruitment Contact PhonePosting Specific QuestionsRequired fields are indicated with an asterisk (*).Applicant DocumentsRequired DocumentsResume/CVCover LetterList of References with Contact InformationOptional Documents