Business Operations Coordinator

Company: KOJARole: Business Operations CoordinatorLocation: Moorabbin, VIC - Hybrid role, Mon, Wed, Fri in office and Tues, Thurs from home. Full-TimeSalary Range $85-$95kReports to: CEO – Kate JohanssonStart Date: Early Jan 2026Are you highly organised, detail-oriented and passionate about supporting a dynamic leadership team?Do you want to work at the heart of a fast-growing FMCG health-food brand? Ensuring our operations run smoothly and our people feel connected? KOJA is hiring a Business Operations Coordinator to support our CEO and Leadership Team.This is a hands-on role for someone who anticipates needs before they arise, thrives on variety, and takes pride in keeping things running seamlessly behind the scenes. About the RoleAs the Business Operations Lead, you’ll report directly to our CEO and work closely with the Leadership Team. You’ll support the coordination of day-to-day business operations, helping our team to stay connected, and managing our work environment.This role goes beyond typical executive assistant or administration tasks - you’ll be central to our operations, internal systems, culture and team. Work you'll doSupport the CEO and leadership team to keep daily operations running smoothlyCoordinate meetings, communications, and activities to keep the team alignedOrganise events, workshops, and training to build team culture and capabilityManage our office, IT support contractors and other vendors to resolve issues quickly Support onboarding and admin processes, keeping systems and records up to dateStep in wherever needed with a proactive, hands-on, “make it happen” mindset Skills & experienceWe’re looking for a team player who blends exceptional organisational skills with strong business awareness and outstanding communication skills.You’ll need:5+ years’ experience in an administrative or executive assistant role, ideally within a fast-paced SME or FMCG environment.Experience interacting with senior stakeholders.Proven ability to manage multiple priorities and keep operations running smoothly.Strong written & verbal communication skills, with a professional & approachable style.Confidence using Google Workspace, MS office and basic project management tools.A track record of working autonomously whilst maintaining strong team collaborationStrong problem-solving skills, attention to detail, and sound judgment What we’re looking forYou’ll thrive at KOJA if you:Are proactive, reliable and take ownership to get things doneCombine an organised approach with a hands-on, can-do attitudeCan prioritise effectivelyCommunicate and manage stakeholders’ expectationsAre comfortable navigating ambiguity and working in a changing environmentWant to play a key role in shaping how KOJA’s operations and culture grow What we offerA purpose-driven brand with a big growth agendaHigh autonomy and exposure to executive decision-makingA supportive, down-to-earth team cultureFlexible working arrangementsA chance to help shape the next chapter of KOJA’s success How to applySubmit your CV and a tailored cover letter via LinkedIn. Recruitment queries can be sent to hello@koja.com.au with the subject line: Att: Business Operations CoordinatorApplications will be reviewed on a rolling basis, and we encourage early submissions.