Executive Assistant

Clark Office-basedDay ShiftHMO Upon HireRoles and ResponsibilitiesProvide high-level executive and operational support to the Senior Manager, ensuring focus on key business priorities and achievement of objectives and KPIs. Manage complex calendars, meetings, and travel arrangements, ensuring efficiency and seamless coordination. Handle email correspondence, prioritisation of calls, and communication follow-ups to maintain smooth operations. Maintain confidentiality of sensitive information and ensure proper distribution of key updates. Support project reporting, financial tracking, and document management to meet internal deadlines. Build and maintain strong relationships with internal and external stakeholders, ensuring effective communication and collaboration. Required ExperienceMinimum of 5 years' experience in executive or senior administrative support, preferably within a corporate or construction environment. Experience in managing multiple priorities and coordinating projects in a fast-paced, high-volume setting. Minimum QualificationsBachelor's degree in Business Administration, Management, or a related field. Proven background in handling senior-level administrative or operational functions. A Successful Candidate Must HaveExcellent communication, organisational, and time management skills. Strong attention to detail, problem-solving ability, and proactive mindset. Proficient WithMicrosoft Office Suite (Outlook, Excel, Word, PowerPoint, OneNote). Jobpac, Procore, or similar project and financial management systems. Experience AdvantageExperience supporting Australian or international executives. Familiarity with project reporting, cashflow monitoring, and tender coordination. ShoreXtra PerksDay 1 HMO Coverage Dayshift schedule Fixed Weekends off Game lounge Shorelife perks (gym membership discounts and more!) Engaging monthly activities Free and unlimited barista-style coffee Free parking and shuttle services Employee referral incentives (Bronze)