Executive Assistant

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.Job Description:This is a 6-months contract positionThe incumbent will be responsible for providing efficient and high quality administrative support to the Senior Vice-President, Distribution and Channel Management. The successful candidate will be a self-confident, pro-active, innovative thinker with superior organization and time management skills, and the ability to handle a variety of responsibilities. The role is fast paced with multiple demands and requires a demonstrated regard for confidentiality and a high level of judgment.What will you do? Fields calls, determines nature of business, identifies priorities and responds appropriatelyMonitor e-mail and incoming mail - alerting to issues requiring immediate attentionArrange and coordinate appointments and meetings and manage the conflicting demands and changes to schedulesManages the budget and expenses for the SVP’s cost centres including expense reimbursement, payment of invoices, and budget reportingAct as liaison with leaders, employees and external contacts representing the SVPArrange visitor notices and greets visitorsComposes some correspondence on behalf of the SVPCoordinate travel arrangements and accompanying materialSubmit travel expenses on Expense Management System (Concur) on behalf of the teamCoordinates business events and meetings sometimes at offsite locationsParticipate in meetings as required to capture key decisions and action items for execution or follow upInternal Event Support:Liaise with internal partners such as Internal Conference Services, Linguistics, Communications and Legal to coordinate planning activities and carry out activitiesProgram material support and maintenance such as agendas, presentations, job aids, certificates and checklistsLead or assist with planning meetingsEvent logistics research and booking including venues, meals, accommodation, equipment, transportation, materials, printingMeeting scheduling and calendar invitations including capturing minutes and tracking action itemsPre and post event communications including pre-work, surveys, feedback summaries, capturing lessons learned and incorporating into future programsAssist with development of project specific presentations, excel spreadsheets and word documentation to support various projects Maintenance of Client Engagement events calendar and meetings folder, as applicableWhat do you need to succeed?Executive administrative assistant and/or strong coordination, project management experienceStrong interpersonal and collaboration skillsStrong verbal and written communication skillsExcellent organizational skills and ability to manage conflicting prioritiesComfortable with productivity management, telecommunication and administration technology.Sound judgment and decision-making skillsAbility to work effectively with little or no supervision, minimal direction and frequent interruptionsAbility to make pro-active and effective decisionsHigh regard for confidentialityAbility to work flexible hours, sometimes with little noticeExperience using Excel, Word and PowerPoint. Ability to review, modify, and create PowerPoint presentations at an advanced levelWhat’s in it for you?We’re proud to be a Best Workplace for Hybrid Work by Great Place to Work® CanadaBe part of our continuous improvement journey in developing the next greatest digital enterprise experience that is united by our Purpose: to help Clients and Employees achieve lifetime financial security and live healthier lives.Flexible Benefits from the day you join to meet the needs of you and your family.Pension, stock and savings programs to help build and enhance your future financial security.The Base Pay range is for the primary location for which the job is posted. It may vary depending on the work location of the successful candidate or other factors. In addition to Base Pay, eligible Sun Life employees participate in various incentive plans, payment under which is discretionary and subject to individual and company performance. Certain sales focused roles have sales incentive plans based on individual or group sales results.Diversity and inclusion have always been at the core of our values at Sun Life. A diverse workforce with wide perspectives and creative ideas benefits our Clients, the communities where we operate and all of us as colleagues. We welcome applications from qualified individuals from all backgrounds.Persons with disabilities who need accommodation in the application process, or those needing job postings in an alternative format, may e-mail a request to thebrightside@sunlife.com.We are proud to be a hybrid organization that offers our employees the choice and flexibility to work from both the office and virtually based on the needs of the business, our Clients and you! Several work options are available and can be discussed throughout the selection process depending on the role requirements and individual needs.We may use artificial intelligence to support candidate sourcing, screening, interview scheduling.We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.Salary Range:54,000/54 000 - 89,000/89 000Job Category:Administrative ServicesPosting End Date:15/03/2026