Executive Assistant

Corporate Title: Assistant Vice President DivisionDepartment: Recruiter: Barbora CibakovaHiring Manager: Graziele Araujo BatistaCopy the below link to share this job posting with your coworkers: https://performancemanager.successfactors.eu/sf/jobreq?jobId=136103&company=SwissReAre you an enthusiastic professional looking for a change? Come and join the Group Underwriting team!We're seeking a motivated and resourceful Executive Assistant to provide seamless and professional support to our Head of Underwriting Costing & Governance, as well as, to our Head Group Sustainability. As an Executive Assistant, you will work closely with both Executives based in Switzerland and their teams across the globe. At the same time, you will be part of a team of Executive Assistants in Bratislava, where you will benefit from knowledge exchange and collaborative team spirit. The role requires strong organisational, communication and problem-solving skills, with responsibility for planning and coordinating calendar and travels.In This Role, You WillHandle calendar management, including scheduling of internal/external appointments across different time zones and arranging all required logistics (rooms, video conferences, catering, accommodation etc.)Coordinate travel arrangements and itineraries, process expense reports and other administrative tasks in a timely mannerOrganize and attend team meetings to take notes and follow up on the action pointsOrganize and plan internal/external events (offsites, workshops, etc.) from start to finishTriage internal and external stakeholder requests and draft initial responsesAnticipate and react to executive requests in an expedient mannerAbout YouEssentials: Excellent organizational and time management skills with the ability to prioritize requests, paired with attention to detail, demonstrated calendar management skills and ability to coordinate executive meetings and travel arrangementsExperience in supporting management at the executive levelVery good command of EnglishSolid knowledge of MS Office, including Outlook, Microsoft Teams, Word and ExcelProactive and flexible personality who adapts fast to various situations and responds quickly to challengesDemonstrated customer-centric and entrepreneurial mindsetNice To HaveAble to anticipate possible risks/issues, maintain a solution approachAble to work independently with little or no supervision, while being a teammate and collaborativeIf you are a proactive individual with a high level of self-motivation, we want to hear from you!We provide feedback to all candidates via email. If you have not heard back from us, please check your spam folder.About Swiss ReSwiss Re is one of the world’s leading providers of reinsurance, insurance and other forms of insurance-based risk transfer, working to make the world more resilient. We anticipate and manage a wide variety of risks, from natural catastrophes and climate change to cybercrime. Combining experience with creative thinking and cutting-edge expertise, we create new opportunities and solutions for our clients. This is possible thanks to the collaboration of more than 14,000 employees across the world.Our success depends on our ability to build an inclusive culture encouraging fresh perspectives and innovative thinking. We embrace a workplace where everyone has equal opportunities to thrive and develop professionally regardless of their age, gender, race, ethnicity, gender identity and/or expression, sexual orientation, physical or mental ability, skillset, thought or other characteristics. In our inclusive and flexible environment everyone can bring their authentic selves to work and their passion for sustainability.If you are an experienced professional returning to the workforce after a career break, we encourage you to apply for open positions that match your skills and experience.KeywordsReference Code: 136103