Executive Assistant to Chief Executive Officer

We’re a fast-growing short-term property management company managing listings across Airbnb, Booking.com, and other platforms. With 30–40 virtual team members across guest operations, onboarding, accounting, utilities, and landlord support, our business runs on coordination, clarity, and speed.Our CEO leads the vision, but needs a sharp, organized Executive Personal Assistant to keep daily operations flowing smoothly. This role exists to bring structure, protect focus, and make sure priorities turn into action.If you’re proactive, detail-driven, and confident working independently, this role puts you at the center of a growing global operation.What You’ll DoOwn the CEO’s Day Manage calendars, appointments, calls, and daily priorities so time is used intentionally and effectively.Be the Communication Gatekeeper Respond to emails on behalf of the CEO with clarity, professionalism, and urgency.Turn Questions into Answers Conduct research on business, operations, or industry topics and prepare clear summaries or reports.Support Personal & Business Tasks Handle personal errands and projects that free up the CEO’s time and mental space.Be the Connector Coordinate with team leaders and departments, acting as the bridge between the CEO and the wider team.Keep Work Organized Use tools like Todoist to track tasks, follow-ups, and priorities—making sure nothing slips through the cracks.Stay One Step Ahead Monitor industry trends in short-term rentals and flag insights that support smarter decisions.Collaborate for Flow Work closely with team members to ensure smooth handoffs and efficient execution across departments.What You BringProven experience as an Executive Assistant or similar roleHospitality or short-term rental experience (strong plus)Excellent organization and multitasking skillsClear, confident written and verbal English communicationComfortable using task tools, Excel, Google Sheets, and internal systemsAbility to work independently and take initiativeFast learner with a proactive, solutions-first mindsetFlexible and calm when priorities shiftFamiliarity with short-term property management (a plus)Working HoursMonday–Thursday: 9:30 AM – 6:30 PM (UK time)Friday: 9:30 AM – 1:30 PM (UK time)Sunday: 1–2 hours for urgent tasksWhy This Role MattersWhen the CEO is focused, the company runs better. Your work creates clarity, protects time, and ensures ideas turn into execution across a growing global team.If you enjoy being the person who keeps everything aligned, organized, and moving forward,and you thrive in fast-paced, hospitality-driven environments, this role gives you real responsibility and long-term impact.