Executive Secretary | Contract

Job ScopeAdministrative SupportManage complex calendars, travel arrangements (including tax-related travel tracking, visas), expense reports, and regular work reports. Draft correspondence, PowerPoint presentations, create simple PowerPoint videos. Organize meetings, team activities, conference calls, webinars, and take meeting notes. Maintain departmental files, contact lists, and distribution lists. Track budgets and expenditures, raising concerns when necessary. Support the extended technology leadership team with travel and expense claims. Prepare reports, charts, and data summaries as needed. Coordination & CommunicationServe as the central point of contact for the APAC technology leadership team. Coordinate onboarding activities for new or transferring team members. Assist with internal and external events, including conferences and dinners. Compile and distribute information and reports as requested. Anticipate team needs and proactively take action to support them. Stakeholder EngagementBuild excellent working relationships with internal and external stakeholders. Represent the technology team professionally and confidentially. Host and greet guests, ensuring a seamless experience. Collaborate across functions to ensure smooth information flow. Raise departmental concerns or issues to leadership as needed Job QualificationsDiploma or degree holder with proven experience in a senior administrative or executive support role. Exceptional organizational, time management, and multitasking skills. Excellent written and verbal communication, with a diplomatic and professional demeanour. High attention to detail and ability to manage confidential information discreetly. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). Proactive and flexible attitude with the ability to work across time zones and occasionally travel. Ability to work independently and anticipate needs without detailed instructions.