Maintenance Administrator

Job OverviewWe are seeking a highly organized and technically skilled Maintenance Administrator to oversee and coordinate maintenance operations within our property maintenance company. The ideal candidate will be well organized, ensure timely completion of work orders and accuracy of the maintenance software, Order Maintenance requests and schedule appointments for 2 maintenance technicians as required. This role is essential in ensuring the smooth operation of our maintenance schedule, tracking completed work orders, non completed jobs ad billings. The Maintenance Administrator will manage work orders through our system Bluefolder, and collaborate with various departments to optimize maintenance processes.DutiesManage maintenance staff schedulesOversee scheduling and execution of preventive and corrective maintenance activitiesOrganize new appliance orders for residential propertiesUtilize Bluefolder software to track work orders, inventory, and maintenance historyCoordinate projects related to equipment upgrades, repairs, and installations.Provide and review a weekly report of incomplete maintenance orders with property managers.Handle direct tenant communications for maintenance requests, notices, letters...etcPrepare documents in Excel and Microsoft Word and complete data entry where needed.Answer telephone calls from tenants and contractors and direct calls to the a appropriate person.Provide support to team members and office relief when needed to ensure operations run smoothly.Maintenance fillingReceiving, investigating and responding to tenant and owner requests and communicate by email, phone, and in writing at the direction of the property manager.ExperienceStrong project management skills with the ability to coordinate multiple tasks simultaneouslyBasic knowledge of Property ManagementProficient in Microsoft Office and Excel.Previous experience with Bluefolder is an asset but not expected.Works well under pressure and within a fast-paced environmentMulti-Task effectivelyExcellent communication skills in English for effective collaboration across departmentsQuick learner with new softwareComputer experience is a must.This role offers an opportunity to contribute significantly to the efficiency and safety our maintenance team and work with a great Property Management company. We have been around for 35 years and have a great working environment. Looking to have someone join our team that is eager to learn, work and accept a long term position within our growing company.Looking to hire someone asap.